Executive Assistant to the Commissioner

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on what works staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.

The NYC Department of Probation (DOP) is seeking highly organized proactive and resourceful Executive Assistants to support the Commissioner of Probation. This role requires exceptional organizational skills discretion and the ability to manage a variety of administrative tasks while anticipating the needs of the Commissioner and the Agency. The ideal candidates will thrive in a dynamic environment be a strong communicator and excel at managing competing priorities with professionalism and efficiency.

Key Responsibilities:
- Calendar Management:
Oversee and maintain comprehensive calendars scheduling appointments meetings interviews and events.
Anticipate needs and ensure the Commissioners schedule is optimized for efficiency and productivity.

- Administrative Support:
Manage scheduling office management tasks and day-to-day operations of the Commissioners office.
Prepare and organize meeting materials ensuring all necessary documents are available in advance.

- Briefing and Communication:
Collect edit and prepare briefing materials talking points presentations and correspondence.
Maintain clear and effective communication internally and externally.

- Relationship Development:
Build and maintain professional relationships with internal and external stakeholders to support the Commissioners initiatives and objectives.
Leverage these relationships to facilitate collaboration and ensure the offices priorities are met efficiently.

- Priority Management:
Address a wide range of high-volume and sensitive priorities questions and issues from internal staff and external stakeholders.
Accurately determine appropriate follow-up actions escalating matters to senior management when necessary.

- Complaint Documentation:
Document and facilitate complaints routed to the Commissioner ensuring timely resolution and communication.

- Strategic Support:
Assist in managing internal and external priorities ensuring alignment with organizational goals.
Anticipate challenges and implement solutions with minimal supervision.

- Efficiency and Multitasking:
Perform complex tasks independently meet deadlines and handle multiple priorities with precision and timeliness.

COMMUNITY COORDINATOR - 56058

Qualifications :

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time