Human Resources Recruitment & Onboarding Specialist

Franklin Pierce University is seeking a proactive and detail-oriented Recruitment & Onboarding Specialist to join our Human Resources team. This role supports the full lifecycle of hiring and onboarding for faculty staff and student employees. You will work closely with hiring managers to ensure equitable and inclusive hiring practices enhance the applicant tracking system and deliver a positive onboarding experience.

In addition this position plays a key role in maintaining payroll accuracy by verifying employee data and collaborating with payroll staff to resolve discrepancies. A strong commitment to data integrity customer service and diversity equity and inclusion is essential.

This is an in-person campus-based role. The successful candidate will be expected to work on-site at our Rindge NH campus.

Key Responsibilities:

Recruitment and Hiring (Faculty Staff and Student)

• Develop coordinate and implement all phases of the job posting process to ensure a robust and diverse candidate pool.
• Apply best practices on diversity recruitment and educate hiring managers and search committees through effective recruitment strategies.
• Collaborate with hiring managers to create accurate inclusive job postings and ensure all materials contain non-biased language.
• Develop coordinate and manage all phases of the hiring process from job posting to onboarding.

• Manage and monitor the Human Resources email and voicemail accounts; respond or redirect inquiries as appropriate.
• Assist with payroll-related tasks and ad hoc HR projects as needed.
• Support the broader Human Resources team by cross-training and providing backup coverage to ensure smooth operations.
• Ensure compliance with federal state and local employment laws and University policies.

Payroll & Data Entry

• Enter audit and verify employee data in the Human Resources Information System (HRIS) and payroll system with a high level of accuracy.
• Maintain a system of checks and balances including cross-referencing entries against offer letters employment records and departmental input to ensure accuracy before payroll deadlines.
• Collaborate with payroll staff to resolve discrepancies and ensure timely and accurate processing of new hires terminations and employee status changes.
• Handle sensitive payroll data with confidentiality and follow all established procedures for internal controls and compliance.

Onboarding and Orientation

• Perform various onboarding tasks including presenting New Employee Orientation processing I-9s and E-Verify conducting motor vehicle checks as needed and setting up training.
• Coordinate and manage candidate travel arrangements and reimbursements related to the interview process.

System Management and Process Improvement

• Support and enhance the applicant tracking system (ATS) including taking the lead on training users on new functionality.
• Recommend and implement strategies to improve recruitment and onboarding processes and services.
• Participate in policy review and development ensuring inclusivity and support across all levels of the organization.
• Keep up to date with Human Resources trends and best practices to maintain a modern equitable recruitment process.

Qualifications:

• Bachelors degree in human resources or equivalent combination of education and experience.
• Knowledge of human resources regulations and best practices applicable to hiring and recruitment employment laws for example: Americans with Disabilities Act and Affirmative Action & Equal Opportunity preferred.
• Experience working within the recruitment and hiring process highly preferred.
• Experience with payroll/data entry preferred.
• Excellent verbal and written communication skills with excellent interpersonal skills.
• Ability to create and implement sourcing strategies for recruitment for a variety of roles.
• Knowledge of diversity networking and/or recruiting initiatives.
• Proactive and independent with the ability to take initiative.
• Strong commitment to customer service.
• Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.
• High level of mastery of Microsoft Office Suite including Excel Word PowerPoint and Outlook calendar and email. Moderate level of proficiency with Adobe Acrobat. Must demonstrate self-motivation and the ability to stay current with emerging office technologies.
• Strong administrative and organizational skills.
• Works closely with the Human Resources Team to ensure all reporting functions are done correctly and in a timely manner.
• Proven effectiveness and ability to collaborate and work with a wide range of professionals staff and administrators as well as external organizations. Must be able to establish and maintain trusting relationships with peers students staff and leadership.
• Represent the University by exhibiting a demeanor that is welcoming open and professional. Ability to generate confidence with the Universitys community.

Why Join Us
Be part of a collaborative HR team dedicated to supporting a diverse and inclusive campus community. Youll have the opportunity to make a meaningful impact on hiring processes and employee experience across the University.

Benefits

At Franklin Pierce University we take pride in providing a comprehensive and competitive benefits package to support the well-being and security of our valued employees. Here are some highlights of the benefits you can enjoy as part of the Franklin Pierce community:

• Paid Time Off (PTO): Enjoy 160 hours (4 weeks) of Paid Time Off along with additional paid sick time for your well-being.
• Paid Holidays: Benefit from 20 paid holidays including a 10-day winter break with full pay.
• Health and Wellness: Access medical dental and vision coverage for you and your family ensuring comprehensive health care.
• Life Insurance: Secure the future for yourself and your family with employer-paid Life Insurance coverage ranging from 1.5x to 3.0x your salary depending on your role.
• Disability Coverage: We cover both short-term and long-term disability providing financial protection in unforeseen circumstances.
• Retirement Planning: Contribute to your retirement with our 403(b) plan with immediate 100% vesting. Franklin Pierce University also makes contributions to support your long-term financial goals upon one year of employment or if qualified with prior higher education employment.
• Educational Benefits: Invest in your growth and development with our tuition benefits allowing you and your qualifying family members to pursue undergraduate and graduate programs.
• Additional Perks: Enjoy various perks including pet insurance accident insurance critical illness coverage and more!

At Franklin Pierce we prioritize the well-being development and satisfaction of our employees. We are committed to providing a supportive work environment and a range of benefits that align with your needs and aspirations.Explore additional details about Franklin Pierce Universitys vibrant community through the following resources:

• Delve into our campus life and stories with e-versions of our Pierce Magazine Pierce. resources offer valuable insights into the rich experiences awaiting you at Franklin Pierce University. Come join us in shaping the future of education at Franklin Pierce!
  
  About FPU

  Since its establishment in 1962 Franklin Pierce University has been a catalyst for the academic success and personal growth of numerous undergraduate and graduate students. Rooted in a robust liberal education foundation we provide majors and programs that cultivate vital professional skills foster close relationships among students faculty and staff and offer personalized financially accessible academic opportunities that empower our students to realize their full potential.
  
  Our impact extends across a diverse range of learners including residential undergraduates online students and full-time graduate students through our primary campus in Rindge NH and additional online and graduate centers in Manchester and Lebanon NH Austin TX and Goodyear AZ. As we uphold our commitment to excellence we continually explore innovative models and programs that build upon our rich legacy guiding students to expand their knowledge pursue their passions and graduate as capable engaged leaders.
  
  At Franklin Pierce University we hold firm in our belief that establishing a lasting legacy involves supporting and preparing students to thrive as leaders and contributing members of society. To achieve this mission we recognize the importance of fostering a diverse community comprised of exceptional individuals from various backgrounds all dedicated to advancing our shared goals.
  
  Notice of Nondiscrimination
  Franklin Pierce University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates as required by Title IX and its regulations including in admission and employment.
  
  Diversifying the student body faculty and administration is congruent with our mission. We value diverse populations and cultures including but not limited to ethnicity gender gender identity national origin neurodiversity race and religion.Franklin Pierce University is an EO/AA/Vet/Disability employer.