Operations Admin (Temp)
Operations Admin (Temp)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Mission and Priorities:
At Childrens Health Council we believe in the promise and potential of every child teen and young adult. Our mission is to transform young lives by providing culturally responsive best-in-class learning and mental health services to families from diverse backgrounds regardless of language location or ability to pay. We specialize in ADHD Learning Differences Anxiety & Depression and Autism. Our strategic priorities include: being people first and empowering our workforce creating systems built on equity access and inclusion elevating technology and strengthening our community partnerships.
Could this be you
- Do you like to work in an environment where we live our mission
- Do you value celebrating our differences and learning from them
- Are you passionate about the work you do
- Do you value collaboration
- Are you looking to be empowered as a professional to help us grow as an organizational community
- Are you a skilled cross-cultural communicator helping cultivate a place of acceptance
- Do you value cross-cultural competence and communication with individuals teams and systems within our organization
If you can answer yes to these questions this job could be for you!
About the role!
The Operations Admin is responsible for Coordinating and tracking all Sand Hill operations as well as coordinating the timely preparation and logistical implementation of the schools annual events. This position is also responsible for setting up and overseeing all school operational processes and procedures. (E.g. daily attendance student assessment data teacher anecdotal notes and the Scoop.) This position currently reports to the Vice President of Learning & Director of Sandhill School.
*This assignment is at least 6 months in length.
As an Operations Admin you will:
- Coordinate and tracks all Sand Hill operations including but not limited to
- Manage school calendar forecasting and scheduling future events activities and meetings and the logistics associated with each - Facilities reservations; alerts staff and families to upcoming events and with administration develops plan of execution for each event.
- Coordinate the timely preparation and logistical implementation of the schools annual events including Back to School Night Extravaganza Talent Show End of Year Play and Graduation as well as any other event that involves hospitality and equipment rental and/or advanced set up
- Set up and overseeing all school operational processes and procedures. (E.g. dailyattendance student assessment data teacher anecdotal notes and the Scoop.)
- Schedule appointments for administrators (Director and Assistant Director)
- Order and inventorying curriculum and office supplies including materials in the teachers workroom and all classrooms once approved by administration.
- Set up maintaining and keeping all student files current ( Evaluations ROI IEPs)
- Maintain all emergency contact information for staff and keeping student emergency medical and contact information readily accessible for quick use by any staff member.
- Routinely checking Grade link for new applications correspondences and grading as submitted by staff alerting administration to any issues.
- Be responsible for timely answering of and responding to incoming calls and e-mails
- Disseminate information to relevant school staff and ensuring calendars of schoolsadministrative staff are updated and accurate. Informing relevant school staff as to arrival of school visitors and if not available to personally escort visitors to school office or appropriate location.
- Schedule assessments in collaboration with school districts.
- Ensure the timely dissemination of information throughout the School by posting morning announcements indicating events visitors and meetings occurring that day.
- Record and document staff absences on a bi-monthly basis and provides thatinformation to the HOS.
- Maintain lobby in a neat and presentable manner.
- Respond in positive and helpful manner to requests that come in from staff.
- Assist school administrators with acute projects as requested.
- As the initial face of Sand Hill present a warm sensitive and flexible presence.
- Assist with medication management and basic first aid.
What were looking for:
- Ability to multitask and problem solve.
- Strong communication skills - must be able to talk to prospective families and current families and students in an appropriate manner.
- Must have technological skills in navigating Google Word Excel.
- Must be welcoming to families and guests.
- Strong understanding of customer relations and discretion.
- Ability to take initiative.
About your background (education/experience):
- Bachelors Degree in administrative educational or relevant field preferred.
- Pro-Act Training preferred. If not trained this will be provided.
- First Aid/CPR Certified.
- Has worked in a school setting.
Working Conditions:
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
Special Job Requirements:
- Flexibility to meet the daily needs of the position.
Contact with Others:
- Extensive interpersonal interaction with peers and outside contacts.
Compensation:
Range: $30.00-$33.00 per hour
Pay Type: hourly
* The starting hourly pay for this position is as shown above. The actual hourly pay is dependent upon a variety of job-related factors such as professional background training work experience location business needs and market demand. This pay range is subject to change and may be modified in the future.
Equal Opportunity Employer:
CHC is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender perception or identity national origin age marital status protected veteran status or disability status. If you require reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to .
Employment Type
Contract
