Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview
New Orleans Corporate Headquarters is excited to announce the opening of an Executive Assistant located at our Administrative Office in Metairie LA.
Enterprise Mobility operates the Enterprise Rent-A-Car National Car Rental and Alamo car rental brands and has frequently been named one of the top places to work. This is an excellent opportunity for someone who enjoys customer service is extremely organized detail-oriented and highly aware of the importance of maintaining confidentiality. The Executive Assistant will perform a wide range of administrative duties along with providing direct support to our General Manager/Vice President and Executive Team.
This opportunity requires a proactive approach to tasks/projects as well as exceptional communication skills and detail orientation. The ideal candidate will have experience supporting multiple department heads and will enjoy working in an environment that requires initiative independent thinking and the ability to juggle a variety of tasks personalities and projects effectively.
Enterprise offers an excellent package with market-competitive pay comprehensive healthcare packages 401k matching & profit sharing schedule flexibility paid time off and organizational growth potential.
Enterprise Mobilityis a leading provider of mobility solutions owning andoperatingtheEnterprise Rent-A-CarNational Car RentalandAlamo Rent A Carbrands through its integrated global network ofindependent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rentalcarsharing truck rental fleet management retail car sales as well as travel management and other transportation services to make travel easier and more convenient for customers.
Privately held by the Taylor family of St. Louis Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles andaccounted fornearly$38 billionin revenuethrough a network of more than9500 fully-staffedneighborhood and airport rental locations in more than 90 countries and territories.
Responsibilities
Responsibilities include but are not limited to:
- Calendar Management:
Maintain and coordinate a dynamic and ever-changing calendar including internal and external meetings appointments and events. Proactively resolve scheduling conflicts and ensure optimal time management. - Travel Coordination:
Plan and manage complex domestic and international travel arrangements including flights accommodations ground transportation dinner reservations and detailed itineraries. - Report preparation:
Compile data to prepare reports presentations and briefing materials for executives. Create produce distribute and compare reports; perform basic to intermediate analysis of report summaries - Communication Management:
Screen and prioritize incoming calls emails meetings and correspondence directing them as appropriate. Draft review and manage correspondence with professionalism and discretion. - Meeting Preparation: Coordinate and prepare for meetings and events including agenda preparation meeting minutes and follow-up actions
- Task & Project Management:
Prepare letters presentations statements manuals agendas and other business documents as needed. Coordinate basic accounting activities (expense reporting invoice approval purchase orders etc.) Track and manage multiple priorities and projects simultaneously ensuring deadlines are met and deliverables are completed with excellence. - Confidentiality & Discretion:
Handle sensitive information with the highest level of confidentiality and integrity. Create establish and maintain confidential and secure department documents and filing system - Anticipate Needs:
Proactively identify and address the executives needs before they arise ensuring seamless daily operations.
The ideal candidate will possess these skills:
- Ability to maintain confidentiality and professionalism in all circumstances
- Exceptional attention to detail and time management
- Analytical ability to gather and summarize data for reports and solve administrative problems
- Proven skill with performing at very high level of output in a fast-paced environment
- Superb customer service skills and ability to work with people from various backgrounds
- Excellent written and verbal communication skills along with great telephone etiquette
- Demonstrated proactive approach to problem-solving with strong independent decision-making capability
- Experience with general business analysis and accounting desired
- Strong time management with a proven ability to meet deadlines
- Must be able to take direction thrive in a team environment and operate independently
- Strong ability to multitask and balance a heavy workload
- Experience coordinating large scale off-site employee events
Equal Opportunity Employer/Disability/Veterans
Qualifications
- High School Dipoloma/GED
- Five (5) years or more of administrative experience supporting one or more executive leaders; prior experience supporting senior-level management preferred
- Advance Proficiency in MS office support tools
- Excellent organizational written and verbal communication skills
- Professional demeanor and discretion with sensitive information
- Ability to multitask prioritize and maintain attention to detail under pressure
- Self-starter with a proactive solutions-oriented attitude
- Must have a valid drivers license with no alcohol or drug related event within the last 5 years and no more than 2 moving violations and/or at-fault accidents within the last 3 years
- Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
Employment Type
Full-Time
