Executive Assistant
Executive Assistant
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USD 20 - 22
1 Vacancy
Job Description
Serve as a key point of contact between the Chief Program Officer (CPO) and internal/external stakeholders.
Manage and coordinate all aspects of the CPOs calendar including meeting planning and scheduling appointments and coordinating travel arrangements including communication of details preparation of materials and monitoring RSVPs and inquiries.
Screen and prioritize incoming emails phone calls and meeting requests for the CPO.
Attend meetings as requested to take notes prepare summaries and action items.
Assist with the coordination and tracking of departmental projects deadlines and deliverables.
Compile and organize materials for program meetings grant proposals and reports.
Support planning and logistics for team retreats program events and stakeholder meetings.
Track and process expense reports invoices purchase orders and credit card coding related to the CPOs office.
Proofread finalize and draft correspondence memos PowerPoint presentations and other documents on behalf of the CPO.
Undertake special administrative programmatic or research projects as assigned.
Act as the primary communication liaison for the CPO.
Associates or Bachelors degree preferred.
Minimum of 3 years of administrative experience supporting executives required.
Strong organizational and time management skills exceptional attention to detail and the ability to thrive in a fast-paced deadline-driven environment with a high tolerance for ambiguity.
Excellent written and verbal communication skills.
Proven skills in meeting documentation project planning and management multitasking organization team collaboration initiative and follow-through.
Experience managing relationships with individuals and organizations preferred.
Demonstrated commitment to diversity equity and inclusion.
Ability to learn quickly accurately relay information and maintain strict confidentiality.
Strong analytical and problem-solving abilities.
Must be dependable ethical and conduct oneself with professionalism and integrity.
High proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and virtual collaboration tools (e.g. Zoom Teams Google Workspace).
Experience in nonprofit philanthropic or mission-driven organizations preferred.
Flexibility required for occasional early mornings evenings and weekend work.
Part-time Benefits
403b Retirement Plan
403b Employer Match
IL Paid Leave for All or Chicago Paid Leave
Vision Insurance
EAP
Employment Type
Part-Time
