Executive Assistant
Executive Assistant
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$ 20 - 23
1 Vacancy
Job Description
Position Summary
What will your job entail
Job Responsibilities:
Coordinate and manage the executives calendar scheduling appointments meetings and travel arrangements to ensure efficient time management.
Organize and prepare for meetings including drafting agendas booking meeting rooms and arranging catering and audiovisual equipment.
Screen and manage incoming calls emails and correspondence responding on behalf of the executive when appropriate.
Prepare and edit documents reports presentations and other materials for executive meetings and communications.
Arrange domestic and international travel including flights accommodations transportation and itineraries.
Handle sensitive and confidential information with discretion and ensure that all communications and documents are secure.
Prepare and submit expense reports ensuring accuracy and compliance with company policies.
Assist with special projects and initiatives providing administrative support and coordinating project activities as needed.
Build and maintain positive relationships with internal and external stakeholders acting as a liaison between the executive and other parties.
Oversee the executives office operations including ordering supplies managing files and ensuring a well-organized work environment.
Work Experience and Education:
Bachelors degree in Business Administration Communications or a related field with 2 years of related experience; or an advanced degree without experience; or equivalent work experience.
Licenses & Certifications:
Microsoft Office Specialist (MOS) or Certified Administrative Professional (CAP) is preferred.
Technical/Functional Skills:
Event Planning
Calendar Management
Office Supply Management
Customer Service
Administrative
Meet Deadlines
MS Office Word
MS Office Excel
MS Office Visio
Behavioral Skills:
Effective Communication
Interpersonal Skills
Attention to Detail
Decision Making
Problem-Solving
Continuous Learning
Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race creed color religious beliefs physical or mental capabilities gender identity or expressionsexual orientation and many other characteristics bring together varied perspectives and add value to the service we provide our clients trading partnersand policy extends to all aspects of our employment practices including but not limited to recruiting hiring discipline firing promoting transferring compensation benefits training leaves of absence and other terms conditions and benefits of employment.
How We Support Our Teammates
Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them and their family members achieve their physical financial and emotional well-being goals. In addition to paid time off for company holidays vacation sick and personal days Ryan offers paid parental leave mental health services and more.
The target hourly rate range for this position is $20.45 - $23.00 per hour.The wage range for this role considers many factors such as training transferable skills work experience licensure and certification business needs and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards visit our website provide individuals with disabilities reasonable accommodations to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation at
The above is intended to describe this jobs general requirements. It is not to be construed as an exhaustive statement of duties responsibilities or physical requirements. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Employment Type
Full-Time
