Project Administrative Assistant / Expeditor

Job Title: Project Administrative Assistant / Expeditor

Reports to: Vice President

Location: Farmingdale NY

FLSA Status:Hourly/Non-Exempt

About Us:

Backed by a 50-year reputation for delivery quality and integrity Heritage Mechanical Services is New York City Metropolitan areas leading provider of high-performance end-to-end mechanical and HVAC airside solutions.

Whether youre doing new construction or a building renovation a plant overhaul or equipment refurbishment machine replacement or emergency repairs you can rely on our mechanical construction experts to offer innovative commercial heating and air conditioning services sheet metal fabrication building information modeling (BIM) industrial process piping and energy solutions that ensure efficient reliable and productive facilities while providing a continuous return on your investment.

Job Summary

Heritage Mechanical is seeking a Project Administrative Assistant responsible for efficient and accurate control and data management of project documents. The Project Management Assistant will assist project management and the operation team with process of all required paperwork and submittals in a timely and cost effective manner. This position will be responsible for answering incoming calls and general administrative duties as required.

Compensation Range: $28 - $32 hourly range

Other Compensation: Position is eligible for a discretionary bonus

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties will likely be assigned.

• Documents organizes records and distributes project documentation (i.e. correspondence RFIs Submittals Releases and Packing slips).
• Organizes and maintains electronic and hard copy files.
• Distribute submittals after project manager reviews and approves.
• Expedite and tracking of material and equipment for all projects.
• DOB filing / FDNY permits as required.
• Routine administrative support for project team.
• Maintains a regular work schedule and understands the importance of reliable attendance.
• Other relevant duties may be assigned as required.

QUALIFICATIONS

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION REQUIREMENTS/PREFERRED SKILLS AND EXPERIENCE

• High School Diploma or GED
• 2 years administrative experience. Construction Project Assistant experience a plus.
• Must be able to download files from various FTP sites.
• Proficiency using Microsoft Office Programs (Word Excel Outllook)
• Experience using Blue Beam Revu a plus
• Construction Software (eSub and AutoDesk) a plus.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate cooperate and collaborate with multiple levels of employees.

PHYSICAL DEMANDS

The physical demands described are representative (but not all inclusive) of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands are those associated with working in a typical office environment.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will regularly work in typical office environment conditions. The noise level is typical of an office setting mild to moderate. The employee will also periodically work at construction field sites when visiting field locations.

As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.

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