Executive Assistant SA - 13591
Executive Assistant SA - 13591
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Salary Not Disclosed
1 Vacancy
Job Description
Job Name: Executive Assistant
Full-time 40 hours/week) - Must work Eastern Time 9 AM 5 PM EST)
Salary Range: $1000 - $2000
South Africa and LatAm
The EA will support up to three founders not just Kat. This is a senior-level EA role that blends classic executive support with office operations vendor coordination and light project management.
Key Responsibilities:
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Manage inboxes: triage respond escalate and follow-up independently
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Coordinate all calendars (business and personal for up to 3 founders)
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Organize meetings prep materials agendas and capture action items
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Book domestic and international travel (incl. using points)
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Maintain confidentiality and handle sensitive information
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Office management duties:
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Manage snack and supply inventory via services like Instacart
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Coordinate with onsite contacts to maintain office needs
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Vendor coordination:
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Communicate with third-party vendors follow up on deliverables and track timelines
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Project management:
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Support founders with research small projects and multi-department coordination
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Take initiative to move tasks forward without constant oversight
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please see clients decryption:
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Executive Assistant Functions:
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Administrative Support: Manage executive calendars coordinate appointments and schedule meetings with internal and external stakeholders.
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Meeting Coordination: Organize and prepare materials for meetings including agendas presentations and follow-up action items; take detailed meeting minutes and ensure tasks are completed on time.
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Travel Arrangements: Plan and coordinate domestic and international travel including booking flights accommodations transportation and itineraries.
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Project Assistance: Assist with special projects research tasks and ad hoc administrative duties to support strategic initiatives.
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Confidentiality: Maintain discretion and handle sensitive information with the highest level of confidentiality.
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Office Management: Support office operations as needed including event planning organizing supplies and liaising with vendors.
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Ideal Candidate Profile
Must-Have Soft Skills:
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Strong critical thinker and self-starter
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Excellent written and verbal communication (client-facing)
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Takes full ownership of tasks
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Capable of managing up proactively informs reminds and follows through with updates
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Thrives under pressure and in fast-paced environments
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Organized detail-oriented resourceful
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Highly responsive with a strong sense of urgency
Must-Have Hard Skills:
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Strong in Gmail and Google Suite
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Proficient in Slack and Asana
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Experience coordinating across multiple founders or executives
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Proven ability to manage vendors and office support tasks
Nice-to-Have:
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Background in project management event planning or office coordination
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Experience in media marketing or fast-growing startup environments
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Worked in small mid companies 40 100 people)
Employment Type
Full Time
