Operations Assistant
Operations Assistant
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4-5years
$ 55000 - 62000
1 Vacancy
Job Description
Position Summary: Under the direction of the Director of Operations the Operations Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Director of Operations. The Assistant to the Director of Operations organizes and coordinates the planning scheduling and ongoing correspondence. This role will also entail clerical and administrative functions such as preparing correspondence arranging conference calls scheduling meetings as well as assisting with special projects.
Position Responsibilities:
Schedule Management:
- Manage the Director of Operations calendar including scheduling meetings appointments and coordinate with internal and external stakeholders to ensure efficient use of resources and time management.
- Prepare agendas materials presentations for meetings
- Take meeting minutes and follow up on action items
Communication:
- Serve as the primary point of contact to the Director of Operations screen and prioritize incoming communications.
- Draft and edit correspondence emails reports and other documents
- Disseminate information to relevant parties in a timely and organized manner
Research and Analysis:
- Conduct research on various topics assigned by the Director of Operations compiling research on various topics as assigned.
- Analyze data and information to support decision making processes within the organization.
- Prepare briefing materials and background information for meetings and presentations.
Administrative Support
- Provides general administrative support to the Director of Operations including managing files handling expenses and processing paperwork.
- Update all internal process systems sites and platforms on a regular basis.
- Maintain confidentiality and handle sensitive information with discretion.
- Perform other duties as assigned to support the Department of Education and Programs.
Requirements
QUALIFICATION: Strong written and verbal communication skills including the ability to write for a variety of audiences. Strong organizational and time management.
- Outstanding time management skills
- A minimum of two to four years related experience and/or training or equivalent combination of education and experience
- Ability to handle confidential information appropriately and with discretion
- Strong interpersonal skills and the ability to build relationships with stakeholders including staff board members and external partners
- Ability to work independently and with professional discretion
- Ability to work with a broad range of people including major donors Board members foundation staff colleagues of the Chief of Staff Executive Team staff and others
- Proficiency in Microsoft Word Excel and PowerPoint
- Ability to present information concisely and effectively both verbally and in writing. High energy and passion for LTYC s mission is essential
Essential Skills and Experience:
- A minimum of a Bachelor s Degree or equivalent experience
- At least 3 years of broad operations-related experience
- Demonstrated leadership and vision in managing staff groups and major projects or initiatives
- Demonstrated knowledge of public school systems specifically K-8
- Excellent written verbal and presentation communication skills
- Demonstrated leadership ability team management and interpersonal skills
Other Job Requirements:
- Tablet Laptop or Other Device
- Reliable Transportation and Ability to travel up to 40%
Employment Type
Full Time
