Analyst, Operations Support
Analyst, Operations Support
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We are seeking an exceptional Executive Assistant to provide comprehensive administrative and strategic support for our client. This critical role demands a sophisticated professional capable of managing complex multi-jurisdictional operations while maintaining absolute discretion with highly sensitive corporate information. The successful candidate will serve as a trusted liaison across all business divisions demonstrating exceptional organizational skills technical proficiency and strategic thinking.
- Manage global calendar and travel logistics including visas and itineraries
- Prepare executive materials: briefings reports presentations
- Handle confidential correspondence and stakeholder communications
- Organize board meetings investor relations and strategic sessions
- Maintain filing systems and document control
- Liaise between CEO and cross-functional teams
- Coordinate projects and track deliverables
- Support business reviews reports and regulatory filings
- Assist with M&A due diligence
- Manage external partnerships and regulatory agency interactions
- Oversee legal audit and compliance communications
- Facilitate HQ-subsidiary coordination
- Lead PR and media engagements
- Design materials using Adobe Suite; while upholding brand standards
- Manage digital assets and support product launches
- Coordinate with external creative/technical agencies
Qualifications :
- Bachelors degree in Business Communications or related field (preferred)
- MBA or advanced degree in relevant field good to have
- 710 years as Executive Assistant ideally in pharma nutraceuticals or tech manufacturing
- Familiarity with intellectual property management and patent processes
- Professional certification in project management (PMP) or administrative management (CAP)
- Experience with pharmaceutical or nutraceutical product development cycles preferred
- Knowledge of international regulatory requirements and compliance standards
- Experience with investor relations and capital markets activities
- C-level support experience in multinational settings
- Skilled in handling confidential info and regulatory compliance
- Excellent English communication; other languages a plus
- Strong organizational project management and problem-solving skills
- Independent detail-oriented and flexible with time zones
- Culturally aware and security-conscious (NDAs info security background checks)
- Proficient in MS Office 365 and Adobe Creative Suite
- Familiar with:
- CRM tools (Salesforce HubSpot)
- PM tools (Asana )
- Video platforms (Zoom WebEx)
- Document management/version control
- Basic HTML/CSS for email/web content
- Amenable to work 4:00 PM 1:00 AM Monday to Friday
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
Company Industry
Key Skills
- Fashion Retail
- Academics
- CFA
- Audio Visual
- Concrete Pump
- Event Marketing
