Executive Assistant - Business Support
Executive Assistant - Business Support
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Job Description
We are looking for an Executive Assistant to work within the Northern Ireland Directorate Business Support Team. Your primary role will be to provide excellent administrative support to the Northern Ireland Director and to provide a business support service to the Northern Ireland Funding team and wider Directorate.
As part of the small Business Support Team you will provide a flexible and responsive executive support service to the Northern Ireland Director that will include daily diary management.
Day to day responsibilities:
- You will have exceptional organisational and diary management skills. You will be able to deal with ad hoc requests in a timely manner ensuring that nothing falls through the cracks.
- You will provide a range of business and administrative support as required by the wider Funding team in relation to the delivery of our programmes that will require excellent IT skills and proficiency.
- You will have excellent communication skills both written and verbal and have the ability to take minutes in a clear and concise manner.
- You will be required to support with venue sourcing travel and accommodation arrangements event logistics including catering and hospitality and ensure we achieve the best environment for effective and efficient meetings.
- You will display a customer centric approach in your handling of internal and external queries and be ready to take the initiative and problem solve with a calm and professional approach and attention to detail.
- Youll be flexible in how you work proactively engaging with and developing effective and collaborative working relationships at all levels across teams and wider organisation.
- You will maintain a high level of quality communication keeping both internal and external stakeholders adequately informed and updated whilst recognising the need for discretion and confidentiality.
- Your experience will show you are able to quickly familiarise yourself with a complex environment and are able to hit the ground running.
Fundamentally you will have a passion for making a difference and playing your part in making the Fund a great place to work.
Interview Dates: Tuesday 29 July and Wednesday 30 July 2025
Location: This is a permanent hybrid role contracted to the Northern Ireland office in Belfast. You will be expected to be in the office for one to two days a week as well as attending key meetings in person.
If you would like an informal conversation about the role specifically please contact:emailprotected
Any questions about the recruitment process please email: emailprotected
On application please align your supporting statement to the criteria below
Essential Criteria
- Experience of working as an executive assistant to senior positions with good knowledge of key administrative processes
- Good understanding of excellent customer service and relationship management skills
- Ability to capture information in a clear and concise manner
- Excellent organisational and planning skills
- Ability to analyse complex documentation
- Experience of working collaboratively and an understanding of the skills required to work productively within a team
- Excellent IT skills and proficiency in Microsoft 365
- Flexibility to understand and implement change and continuous improvement
Equity Diversity and Inclusion
Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone therefore we are committed to equity diversity and inclusion and we work hard to ensure our funding reaches where it is needed.
We also believe our people should represent the communities organisations and individuals we work with. Thats why The National Lottery Community Fund is committed to being an inclusive employer and a great place to work. We recognise and celebrate the fact that our people come from diverse backgrounds. We positively welcome applications from people from ethnic minority backgrounds people with disabilities or longstanding health conditions people who are LGBTQ and people from different socio-economic and educational backgrounds as well as people of all ages.
As a Disability Confident Employer we take a proactive approach in making reasonable adjustments if needed throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.)
Employment Type
Full Time
