Advocacy & Communications Administrative Assistant

Do you take pride in being the person who keeps things moving whether it is troubleshooting tech proofreading communications or helping plan events Are you passionate about using your skills to elevate a mission-driven organization and excited to contribute ideas that make things better Do you value structure and clear expectations but also thrive in a flexible open-minded team that trusts you to take ownership of your work

We may be looking for you!

Akron Cleveland Association of REALTORS is seeking an Advocacy & Communications

Administrative Assistant to provide support to advance ACARs advocacy and outreach efforts. This position oversees the efficient coordination of communications committee support event logistics and member engagement adhering to exceptional standards of professionalism accuracy and responsiveness.

We are looking for a reliable organized and adaptable individual with a strong sense of personal accountability and a passion for serving others. The ideal candidate will be able to manage multiple priorities with ease maintain order and efficiency in a fast-paced environment and support both internal teams and external stakeholders to advance ACARs advocacy and communications efforts. Strong attention to detail and follow-through is a must!

Join the Akron Cleveland Association of REALTORS team and work for a professional trade association comprised of over 5000 professionals engaged in the real estate industry. At ACAR you will become part of a community that genuinely cares about each others success. There are numerous opportunities to grow and develop while working with a seasoned supportive and high-performing team.

Responsibilities include:

Representing ACAR as a staff ambassador at events and meetings to promote the organizations mission and values

Collaborating with the Communications Department to coordinate and schedule guests for podcast recording video production and other AV pursuits

Preparing and sending correspondence (agendas minutes reminders meeting packets post-meeting follow-up) to committee members

Engaging with members and vendors to troubleshoot website mobile app and software issues and ensure timely resolution

Establishing priorities and managing personal workflow to maintain a focused and efficient path toward results

Performing general office duties including answering phones data entry scheduling photocopying mailing and filing

Providing outstanding customer service and assistance to members and other ACAR staff in a positive and courteous manner

Regularly updating association websites and the mobile app including posting pre-written blog content updating events proofreading and contributing content as needed

Assisting with event planning and execution including registration member check-in and tech-based support services

Assisting with mandated financial data reporting for the political action committee and community fund (as assigned)

Providing on-site tech support for meetings including troubleshooting Zoom connectivity and audiovisual equipment

Performing other duties as assigned

Knowledge and skills required:

Demonstrated ability to effectively use AI tools (e.g. Copilot ChatGPT) to increase productivity streamline tasks and enhance written communication -this is a core competency for the role

Proficiency in Microsoft Office Suite (Excel Word Outlook Teams and PowerPoint)

Excellent written and verbal communication skills

Experience working within WordPress including updating content and using plug-ins such as Cornerstone Gravity Forms HubSpot & Wufoo

Experience troubleshooting and providing basic tech support for office equipment (Mac & PC)

Strong organizational and time-management skills

Ability to multi-task adapt to change and work collaboratively with internal departments and external stakeholders

Experience:

Potential candidates should have at least 1-2 years of prior work experience in an administrative office environment or a similar role. The ideal candidate will have experience supporting day-to-day office operations managing multiple tasks with accuracy and providing professional customer service. Experience in proofreading written communications and supporting digital content such as newsletters blogs and website updates is strongly preferred. Experience writing blogs newspaper copy or op-eds is a plus! Prior experience leveraging AI tools to enhance administrative or communications work is strongly valued.

Education:

High school diploma or GED -Required

College degree in Public Affairs Interpersonal Communications Digital Communications or Office Administration is a plus!

AI Certification is a plus!

Microsoft Office Specialist Certification is a plus!

Salary and Benefits:

The salary range is $39000-$43000 yearly depending on experience. The compensation package includes a 401(k) with employer matching medical health vision and dental insurance.

To arrange a confidential interview send a rsum by responding to this ad or contact .

ACAR is an equal opportunity employer and we value an inclusive work environment.

About Akron Cleveland Association of REALTORS:

The Akron Cleveland Association of REALTORS (ACAR) is a not-for-profit professional organization for real estate professionals who sell real property and businesses that work in or with the real estate industry. ACAR provides a variety of services to its members including education insurance affinity programs and legislative representation as well as membership in the Ohio REALTORS (OR) and the National Association of REALTORS (NAR).

Members who hold the title REALTOR are licensed real estate professionals who choose to voluntarily subscribe to a strict Code of Ethics that is above and beyond the law. The word REALTOR is a registered trademark that can only be used by members of a local state and national association of REALTORS. People who do not subscribe to the strict Code of Ethics and are not members of a REALTOR association are simply real estate licensees.