Finance: Accounts Payable/Purchasing Specialist
Finance: Accounts Payable/Purchasing Specialist
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Job Description
Job Title: Accounts Payable/Purchasing Specialist
Reports to: Accountant- Purchasing and Payables
Days to Work: 226/12 Months
Pay Grade: C/T:7 ($24.10 - $34.76)(Depends on Years of Experience)
Wage/Hour Status: Non-Exempt
Dept./School: Business Services/Operations Center
Date Revised: 06/26/2025
Report Date: July 14 2025
In-House applicants must complete the online internal application process
All substitutes for Crosby ISD if applying for a full time job MUST complete an External Application
Primary Purpose:
Assist in the procurement of material and equipment for the district. Work under close supervision and follow established purchasing procedures to process bids and purchase orders.
Qualifications:
Education/Certification:
- High school diploma or GED
Special Knowledge/Skills:
- Knowledge of procedures for purchasing and invoicing supplies and equipment
- Ability to work with numbers in an accurate and rapid manner
- Ability to analyze and organize a complex filing system of bid-related documentation
- Proficient keyboarding and file maintenance skills
- Ability to use personal computer and software to develop spreadsheets databases and do word processing
- Effective communication and interpersonal skills
Experience:
- Two years clerical and accounting experience
Such alternatives to the above qualifications as the administration may find appropriate and acceptable.
Major Responsibilities and Duties:
Purchasing:
- Assist in initiating contact with vendors to check on supply and equipment availability invoices purchase orders and contracts.
- Assist staff in preparing purchase orders and maintaining accounts.
- Assist with the preparation of bidding documents including notice and instruction to bidders specifications and form of proposal.
- Detect and resolve problems with incorrect orders invoices and shipments.
Clerical:
- Prepare and maintain vendor database and bidder lists.
- Prepare correspondence forms manuals reports purchase orders and payment authorizations using personal computer.
- Maintain physical and computerized files for the department.
- Post campus deposits.
- Other duties as assigned by the Chief Financial Officer.
Supervisory Responsibilities:
- None.
Equipment Used:
- Personal computer
- Printer
- Fax machine
- Copier
- Calculator
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
- Repetitive hand motions; prolonged use of computer.
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The Crosby Independent School District - in compliance with the Title VII American Disability Act Age Discrimination in Employment Act Section 504 of the Rehabilitation Act of 1973 and other statues- seeks to provide equal opportunity without regard to race color religion national origin sex age marital or veteran status the presence of a medical condition disability or any other legally protected status. This policy extends to the employment and all programs and activities conducted by the district. For Further information Contact the Office of the Superintendent Crosby Independent School District 14670 FM 2100 Crosby Texas 77532.
An Equal Opportunity Employer
Required Experience:
Unclear Seniority
Employment Type
Full-Time
