Administrative Assistant

As a Senior Administrative Assistant you are responsible for a wide range of administrative support for facility management including maintaining sales records files contracts special reports and procurement for front office and facility supplies. In this role you will support other office functions (finance customer service sample coordinator) by providing back-up services when required. You will also help welcome direct and control access of visitors to the facility. As an Administrative Assistant you will maintain confidentiality of information and demonstrate solid judgement and discretion when needed.

This role requires onsite work 5 days per week at our Chesterfield MO location. Our facility is located just outside of St. Louis MO.

What you will do as a Senior Administrative Assistant

• Indirect purchasing; procurement for facility supplies to include front reports to facility management as requested. CreateCustomer correspondence when needed and refers difficult Customer problems to the appropriate team.
• Assistin maintaining office support by performing other office functions as requested by the Director of Operations including data entry for payroll issue check requests forward freight bills and re-routes mail to appropriate department for processing.
• International collect shipping. Collect pack slip enter required package data (size weight value etc.) and complete vendor required shipping schedules to get shipping quote. Supply quotes to Customer Service for sharing with Customers.
• Managenew vendor set up process. Assistwith new product MISS sheets.
• Support other office functions (Finance Customer Service Samples Quality Lean Sales) by providing back-up or assistance as required and with approval from the Director of Operations.
• Welcomevisitors by greeting them in person or on the phone in a friendly and professional manner. Directvisitors by providing instruction answering questions or referring to appropriate internal staff. Maintain security by monitoring visitor logbook issuing and controlling visitor badges and controlling entry to facility from main entrance.
• Communicatein an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service-oriented offers of assistance.
• Manageall office supply and facility routine vendor relationships and inventory. Contributeto maintaining a safe and clean working environment by performing routine area housekeeping and reporting any unsafe conditions to facility management.
• Protectconfidential information by properly storing retrieving and disseminating such information only to those authorized.
• Contributeto the team effort by performing according to the guidelines outlined in the STERIS Code of Business Conduct the GMP Lean principles and other directives; supportthe directives and decisions of upper management and performother duties as assigned.

The Experience Skills and Abilities Needed

Required:

• High school diploma or GED
• Minimum of three (3) years experience in clerical accounting or similar positions. Six (6) months experience in the use of spreadsheets and word-processing applications.
• Strong team orientation with ability to collaborate with others.

Preferred:

• Experience in a manufacturing environment is preferred.

Other:

• Excellent written and verbal communication skills and the ability to communicate across all levels of the organization with diplomacy and tact using discretion and maintaining confidentialities.
• Works independently under general guidelines and supervision.
• Computer literacy to include word processing spreadsheet and software capabilities withMicrosoft Office.
• Ability to research and form data/information into clear reports charts or other correspondence.
• Effective interpersonal skills strong customer service focus and represents the Company in a professional manner at all times.
• Adapts easily to changing duties and responsibilities seeking areas for improvement within scope of job.
• Requires normal hearing range sufficient to hear alarms bells horns etc.

What STERIS Offers

We value our employees and are committed to providing a comprehensive benefits package that supports your health well-being and financial future.

Here is just a brief overview of what we offer:

• Market Competitive Pay
• Extensive Paid Time Off and (9) added Holidays
• Excellent Healthcare Dental and Vision benefits
• Long/Short Term Disability Coverage
• 401(k) with a company match
• Maternity & Parental Leave
• Additional add-on benefits/discounts for programs such as Pet Insurance
• Tuition Reimbursement and continued education programs
• Excellent opportunities for advancement in a stable long-term career