Executive Secretary - Ruby Van Meter
Executive Secretary - Ruby Van Meter
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1 Vacancy
Job Description
TITLE:Executive Secretary (HS Principal)
POSTION TYPE:PARA
HIRING SPECIFICATIONS:
Required:
1. High School Diploma HiSET or GED.
2. Five years secretarial and/or administrative assistant experience.
Desired:
1. Associates Degree in Office Management or related field.
Skills Knowledge and Abilities:
1. Highly skilled in PC applications and software.
2. Ability to work independently or as part of a team to achieve assigned tasks.
3. Demonstrate interpersonal skills.
4. Ability to work independently with minimal supervision.
BASIC FUNCTION:
Provide secretarial assistance to high school principal. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the assigned building.
ESSENTIAL FUNCTIONS:
1. Manage day-to-day secretarial office activities.
2. Function as receptionist for visitors.
3. Coordinate weekly bulletin and calendar and distribute.
4. Handle the daily intercom message to student body and faculty.
5. Maintain office machines.
6. Answer telephones.
7. Assist teachers with day-to-day operations.
8. Supervise clerical staff. Coordinate clerical work schedules.
9. Record teacher substitutes each day. Give Assistance with daily activities etc. Coordinate coverage of classroom in the event of substitute shortage or teacher leaving the classroom due to emergency.
10. Compile statistics reports and inventories.
11. Arrange student busingcommunicate schedules to studentsdistribute bus stickers passes etc.
12. Prepare and read twice-daily announcements on the intercom.
13. Prepare Parent Newsletter.
14. Organize Report Card mailing.
15. Prepare staff handbook policies and .
ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):
- Attend work on a prompt and regular basis.
- Maintain confidentiality.
- Maintain satisfactory and harmonious working relationships with the public students and other employees.
- Assist with other duties as may be assigned.
FLSA STATUS:Non Exempt
FT/PT:Full Time
DAYS:260Day Calendar HOURS:8.0Hour Day
PHYSICAL REQUIREMENTS:
Occasional standing and walking with constant lifting up to25lbs
WORKING CONDITIONS:
Inside majority of the time with occasional outside working conditions
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties responsibilities or requirements. Individuals may be required to perform anyother job-related instructions as requested by their supervisor subject to reasonable accommodation.
Approved By:DF
Date:06/25/2025
Employee Benefits Information
All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Certain positions may require fingerprinting a drug and alcohol test a physical capacity test and/or a motor vehicle record check.
Employment Type
Full-Time
