Admin & HR Executive
Admin & HR Executive
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1 Vacancy
Job Description
Job Summary:
We are looking for a proactive and well-organized Admin & HR Executive to support both administrative and human resource functions during the setup phase of a newly established manufacturing facility in Gelang Patah. This role involves coordinating with third-party agencies handling company registration tasks statutory account setup and supporting core HR operations including recruitment and documentation.
Key Responsibilities:
1. Administrative & Setup Support
- Coordinate with third-party agencies (e.g. company secretaries consultants local authorities) for company registration licensing and setup.
- Assist in the application and follow-up process for required business licenses and government approvals.
- Manage the registration and setup of statutory accounts:
- EPF (Employees Provident Fund)
- SOCSO (Social Security Organization)
- EIS (Employment Insurance System)
- LHDN (Inland Revenue Board Tax & PCB)
- Oversee procurement and setup of office equipment utilities and supplies.
- Establish and maintain an effective filing system for administrative and statutory documents.
- Manage general office administration: email correspondence document preparation and vendor coordination.
- Provide administrative support to HR and Finance departments as needed.
2. Human Resources Support
- Assist in drafting job descriptions posting vacancies and coordinating recruitment activities.
- Schedule and coordinate interviews and liaise with candidates.
- Maintain accurate employee records including personal files attendance and leave tracking.
- Support the preparation of offer letters employment contracts and onboarding documentation.
- Ensure HR processes comply with Malaysian labor laws and statutory requirements.
- Assist in drafting HR policies and the company employee handbook.
Job Requirements:
- Diploma/Degree in Business Administration Human Resources or a related field.
- At least 1-2 years of experience in administrative or HR support roles.
- Strong organizational and coordination skills.
- Able to work independently and manage multiple tasks remotely.
- Proficient in Microsoft Office tools (Word Excel Outlook).
- Good communication skills in English and Malay.
- Familiarity with Malaysian statutory bodies and employment regulations is an added advantage.
- Prior experience supporting company setups or startups is a bonus.
Salary Range: RM 3000 - 4000
Remote Working/ Work from home & on-site support if needed (Factory)
Location: Gelang Patah
1 year contract
Employment Type
Full Time
