Supply Administrative Assistant/Clerical

Supply: Administrative Assistant/Switchboard/Print Services

Salary: $24.25 per hour 4% vacation pay

Location:Elementary & Secondary Schools within the Halton District School Board (Burlington Oakville Milton Georgetown Acton); and Burlington - JW Singleton Education Centre

Why join HDSB

The Halton District School Board located in the Greater Toronto Area serves more than 67000 students in the municipalities of Burlington Halton Hills Milton and Oakville in the Region of Halton.

Among the largest English school boards in Ontario the Halton public board offers high-quality education for elementary and secondary students as well as continuing education opportunities for adults and newcomers to the area.

Together more than 12000 Halton District School Board staff inspire students to learn grow and succeed.

Position Summary:

Supply administrative assistants staff work on an as needed basis filling vacancies for staff who are away or on leave within our elementary or secondary schools or the administrative Board offices.

The Administrative Assistants provide administrative support in Elementary and Secondary school offices. Including responsibility for the day to day office functions (telephone front desk reception and maintaining student database Aspen); as well as frontline support for students parents and the general school community (reception coverage attendance input school start-up procedures mark reporting process and filing of records).

The Switchboard Operator/Receptionist is responsible for answering calls on a switchboard and redirecting calls to the appropriate person/department. The Switchboard Operator/Receptionist also receives deliveries greets visitors and hands out cheques to vendors.

The print/mail clerk is responsible for assisting the print department as needed which includes the operation of several copiers/printers a drill press a power paper cutter and an air feed folder. This position will also be responsible for assisting the Shipper/Receiver in sorting incoming mail from both the internal courier system and the royal mail.

Qualifications:

Supply administrative assistants clerical positions require a grade 12 diploma or equivalent and a minimum of at least one year related experience.

Also required are:

Excellent interpersonal and customer service skills

Excellent organizational skills

Outstanding communication skills

Expertise in the use of computer technology (e.g. word processing email spreadsheet and internet applications including Google Suite)

Computer proficiency including Windows MS Office Google Suite ClarisWorks Filemaker Pro and Desktop Publishing

Other assets for the job include:

Flexibility and a positive attitude

Ability to multitask

Ability to adapt to changing and different environments

Sounds like you Apply now!

Visit Apply to Education to complete an online application: under Job Category: ECE EA and Support Staff etc. and search for Job Code #3962729

Application Deadline is 4:00 pm on Friday July 25 2025

Resume and other supporting documents should be submitted when completing an online application.

Learn more about the Halton District School Board

Please visit our website at

Conditions of Employment:

All employees must provide an original Criminal Reference Check including Vulnerable Sector Screening dated within six months.

For Shipping/Receiving/Mail Clerk positions physical ability to perform the demands of the position is this reason short-listed candidates will be required to complete a post-employment offer screen as a condition of employment to ensure they are physically fit to perform the core responsibilities of the role. Results of this testing will be provided to the School Board who will notify candidates of their results.

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will only be made with those who are shortlisted for an interview.

Applicant Self Identification Questions:

As part of the recruitment and selection function the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code HDSBs Teacher Hiring Practices Administrative Procedure HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act 2017 S.O. 2017 c. 15 in compliance with the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 c. M.56. In accordance with HDSBs Employment Equity Policy personal information collected on this form will aim to achieve an inclusive diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298 Operation of Schools General) and any applicable collective agreement provisions the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants additional experience lived experience skills backgrounds and perspectives; and

granting first consideration where the skills ability and qualifications of the applicants are relatively equal to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager Recruitment Selection and Staffing

Accommodation:

Upon request we will provide reasonable accommodations for candidates who have temporary or permanent disability or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness:

The HDSB is committed to providing a respectful and healthy work environment.