Student Involvement and Development Manager

Position Title: Student Involvement and Development Manager

Department: Student Involvement & Development

Advertised Pay: Upper $4000s

Campus Location:Washburn University

Application Deadline:Application review will begin as applications are received and will continue until the position is filled. Applicants can be assured of full consideration if submitted by:July 15 2025.

Position Summary: Washburn University is a teaching-focused student-centered public institution located in the metropolitan setting of Topeka that has earned national recognition for its high-impact programs for first-generation students. Washburn has a student body of over 5500 undergraduate graduate and law students a significant and growing number of whom are first-generation and Pell-Grant eligible. The University has created educational pathways for all students to be successful and achieve their educational goals.

Washburn is dedicated to recruiting and retaining a dynamic faculty staff and student body and cultivating a robust learning and working environment and curriculum. We employ more than one thousand faculty and staff on our campuses throughout Topeka and strive to offer competitive wages an excellent benefits program and a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion modernization partnership achievement community and transformation. In 2024 Washburn was recognized as one of the best colleges in the nation to work for according to Great Colleges to Work For program.

The Student Involvement and Development Manager is responsible for supporting the Director in identifying planning and managing the Office of Student Involvement and Development (OSID) activities. The Manager is accountable for applying knowledge and understanding of student development theory and student organization policy to support the OSIDs work to provide leadership opportunities training and support for student organizations student leaders and advisors. The Student Involvement and Development Manager will advise and provide administrative supervision to facilitate program and activity planning and implementation to the Washburn Campus Activities Board. They will also assist the Washburn Student Government Association with purchasing and other registered student organizations.

Essential Functions:
Assist with oversight of the Student Organization platform which includes providing technical assistance for student organizations that use the platform. Answer questions and offer recommendations regarding processes and requirements. Will facilitate the registration process for students and organizations with the Office of Student Involvement and Development and assist the organizations with understanding relevant University policies to ensure compliance.

Actively engage in connecting students with campus/community short-term service engagement opportunities. Will coordinate and track the short-term community service opportunities for students and student organizations.

Advise and support students and organization advisors regarding requirements for starting new and renewing student organizations. Maintain annual registration renewal process enforce student organization policies and coordinate Student Organization lists and Student organization members in Banner. Work with Campus Activities Board (CAB) and other registered student organizations on campus to strengthen leadership qualities effectively market and plan the logistics to implement successful educational or profitable campus events and programming initiatives.

Develop and present creative training programs for student organizations to prepare them to plan coordinate and implement events in compliance with University policies.

As part of the leadership team for the OSID work collaboratively with other staff to develop new and innovative programs for the Department to deliver to the University community.

Serve as the primary event manager/administrator responsible for developing coordinating and assessing several major campus events including Homecoming and the Bowtie campus organization fair. As the event manager the Assistant Director will collaborate with other campus organizations and departments to market and implement the events. Responsible for recruiting and managing volunteers and the logistics for assigned events.

Organize and manage the administrative logistical and operational steps necessary to plan promote and deliver programs such as Family Day Student Life Awards Banquet SOS Weeks of Welcome and WUs Who of Washburn.

Use assessment tools to evaluate program effectiveness and create reports to summarize data collected for budgetary and programmatic planning purposes.

Attend events as assigned or as needed to substitute for the student organizations sponsor.

Responsible for overseeing the effective operations of the office and maintaining confidential information according to FERPA requirements. Perform appropriate administrative functions or delegate responsibilities to deliver excellent customer service to everyone who contacts and interacts with the office. These functions include but are not limited to:
Review and prepare contracts
Manage OSIDs social media accounts and web pages
Assist staff with purchasing procedures reimbursements payment vouchers journal entries requisitions and supporting documents per university procedures. Follow purchasing guidelines to ensure orders are submitted in compliance with the policies and procedures of the University
Compile expenditure data financial reports and related information to assist appropriate staff with budget planning and management
Maintain inventory of office supplies and maintenance of office equipment and
Responsible for office key inventory issuing and collecting keys as appropriate and billing for keys not returned.

Coordinate with Human Resources the recruitment and hiring process of OSID and CAB student workers. Train supervise and assign tasks to student workers to maintain smooth office operations. Provide effective feedback support and evaluations for student staff.

Serve as the liaison of the OSID with the University Scheduling office student organizations and other university offices of the University.

Perform additional job-related duties as assigned or as appropriate.

Non-Essential Functions:
Serve on committees as assigned or as appropriate.

Required Qualifications:
Bachelors degree in education counseling student services psychology sociology or a related field by the end of the semester of hire and at least one year of experience working with post-secondary students in the planning and execution of student events/programs/activities. (Graduate work experience may be prorated to count towards the experience requirement.)
Program and event planning experience.
Proven effective interpersonal communication organizational and time-management skills.
Proven ability to work effectively as part of a team and independently.
Demonstrated effective computer skills with the ability to learn new software programs.
Capable of presenting to large audiences for training marketing or recognition purposes.

Physical Requirements:
Ability to attend evening and weekend activities to support and assist student groups.

Preferred Qualifications:
Experience with social Greek letter organizations in either an advisory or leadership capacity
Experience supporting College Panhellenic Council recruitment.
Experience building assessment tools and/or analyzing assessment data.
Graphic Design for marketing and promotional materials.
Experience advising culturally-based fraternity and sorority organizations.
Strategic planning experience.

Exempt Full-time Mon-Fri
Background Check Required