Human Resources Technician

PRIMARY FUNCTION: The Human Resources Technician must be highly knowledgeable of human resource processes and be able to train others in the execution of their daily duties. Serves as the administrative assistant to the Director of Human Resources where duties entail managing the key technical aspects in the administration of over 750 employees. The incumbent is responsible for ensuring the coverage of major office functions. These functions include but are not limited to ensuring the application is complete in all aspects and various background checks are initiated and returned. Ensure all electronic recording of employee screening hiring reassignment and termination are completed which ensures pay disbursements are released and charged to the proper accounts. All personnel processes are managed by the incumbent and dictated by various state and federal agencies.

QUALIFICATIONS: Completion of two years of college work or an Associates degree supplemented by courses in business practice accounting and computerized accounting and database maintenance. Experience in a human resources/personnel office preferably with a public school system or any equivalent combination of education and experience that would provide the above-noted knowledge skill and ability.

SUPERVISION: This position reports to the Director of Human Resources

ESSENTIAL RESPONSIBILITIES:

• Review results to determine acceptability of candidate prior to approval for further processing of candidate. This process is critical to accepting the candidate for hire and must be done expeditiously and accurately to maintain the integrity of the workforce.

• Ensures drug testing paperwork is maintained when required.

• Processes personnel action reports (PAR) and maintains employee master in MUNIS for classified and professional (primary) staff.

• Processes executes prints and files contracts.

• Prepares the distribution of Virginia Retirement System materials to all employees.

• Maintains an electronic file on all employees which consists of preparing the paperwork pertaining to an employee in a specific order and fashion. The paperwork must be indexed based on the employees unique identifier and type specific to that employee. The hard copy paperwork must be manually filed in personnel folders for historical reference.
  
  
• Processes employee paperwork generated and forwarded to the Human Resources Department in an official fashion as established by the organization.
  
  
• Manages the electronic paper process to ensure completeness and thoroughness as required by law.
  
  
• Documents all personnel management aspects of the employees history by completing a personnel action report (PAR) that consists of retrieving established codes that pertain to each personnel action. Recording this personnel action to determine pay disbursements vacation and sick leave accounting promotions demotions assignments terminations and reports for a myriad of agencies requesting various sorts of personnel documentation.
  
  
• Assists in the preparation of the personnel docket for the Joint Board.
  
  
• Responds to telephone and/or written inquiries from administrators and current and prospective employees regarding the activities for which they are responsible.
  
  
• Conducts benefit orientations for new employees to include but not limited to health care dental vision health saving accounts incentive programs and other benefits offered by Norfolk Public Schools.
  
  
• Utilizes a variety of office equipment including information systems/computer technology to carry out essential functions files hard copies of data updates computer files and purges files based on termination and destruction timelines.
  
  
• Schedules own activities according to established procedure; schedules appointments; assists in the maintenance of the supervisors or other administrators schedule appointments and meetings; assists in the maintenance of the office-wide events calendar.
  
  
• Manages reimbursements for lost or damaged items.
  
  
• Initiates FMLA documentation and maintains FMLA database.
  
  
• Monitors and tracks the employee retirement process.
  
  
• Maintains Employee Master in MUNIS primarily for professional staff.
  
  
• Performs related duties as assigned.

MARGINAL RESPONSIBILITIES:

While the following tasks are necessary for the work of the unit they are not an essential part of the purpose of this position and may also be performed by other unit members.

• Performs all other duties as directed.

PERFORMANCE APTITUDES:

Data Utilization: Requires the ability to review classify categorize prioritize and/or analyze data and/or information.

Human Interaction: Requires the ability to maintain a cordial and effective relationship with co-workers visitors and clients.

Equipment Machinery Tools and Materials Utilization: Requiresthe capacity to use equipment devices and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference descriptive and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition subtraction multiplication and division; ability to calculate decimals and percentages; requires the ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning: Requires the ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to identify problem resolution.

ADA COMPLIANCE:

Physical Ability: Tasks may involve the regular and at times sustained performance of moderately physically demanding work typically involving some combination of climbing and balancing stooping kneeling crouching and crawling and that may involve the lifting carrying pushing and/or pulling of moderately heavy objects and materials. Tasks may involve extended periods at a keyboard or workstation.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

SECEP will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

SECEP in accordance with Title I of the Americans with Disabilities Act of 1990 (ADA Amendments Act of 2009) does not discriminate against qualified individuals with disabilities in any aspect of employment and makes reasonable accommodations to the known disabilities of qualified applications or existing employees where it can do so without undue hardship.

EVALUATION:

Performance on this job will be evaluated in accordance with the provisions of the Boards policy on the evaluation of personnel.

To Apply: All applications resumes references transcripts and supporting documentation for this position must be submitted to the Director of Human Resources. Separate applications are required for all administrative positions. Application forms may be secured on the SECEP website: .

SECEP is a regional public school serving the Southside Hampton Roads Community. The organization provides a formal structure through which the participating school systems can plan and operate programs for children with special needs.

Required Experience:

IC