Office Administrator (m/f/d)
Office Administrator (m/f/d)
Posted on :
04-07-2025
Employer Active
1 Vacancy
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Job Description
ABOUT US
For our growing team in Madrid we are looking for a Part Time Office Administrator to oversee and ensure that operations run smoothly within the organization. You will report to our Office Manager based in Munich.
MAIN RESPONSIBILITIES
Office Operations & Facilities Management
Other Ad-Hoc Responsibilities
- Oversee all aspects of office space and workstations to support seamless workflows.
- Ensure the office is well-stocked with essential supplies and manage inventory (e.g. coffee water fruit snacks).
- Handle all correspondence including post and deliveries.
- Ensure compliance with health safety and facilities regulations acting as a liaison with building management and service contacts.
- Act as the first point of contact for visitors providing a warm and professional welcome.
- Manage meeting room bookings and provide support for internal events and gatherings
- Assist with shipping logistics and any customs-related processes.
- Ensure a comfortable functional and inspiring workplace for all employees.
- Work with HR to organise office events team-building activities and company-wide initiatives.
- Support onboarding by coordinating resources and workspace setup for new hires.
Other Ad-Hoc Responsibilities
- Participate in cross-functional projects aimed at improving internal processes and operational efficiency.
- Support the implementation and rollout of new systems and tools across the office.
- Collaborate with the IT Administrator and HR Manager on initiatives that enhance employee experience workflow and infrastructure and with the Marketing team to support events
- Take ownership of special assignments as needed contributing to the continuous improvement of office operations.
COMPETENCIES
- Strong Teamwork together with intercultural skills
- Effective planning and organization
- Accountability and eagerness to learn
- Able to work 20 hours per week
LANGUAGES
- Fluent Spanish & English needed
LOCATION
- Madrid (20 hours onsite per week - flexibility required)
Your backpack is filled with
- Minimum of 5 years experience in office administration
- Previous experience in Health & Safety matters
- Fluent in English and Spanish (written and verbal).
- Strong organisational time management and interpersonal skills.
- Comfortable multitasking and adapting to shifting priorities.
- Proficient in office software (e.g. spreadsheets document management) and comfortable learning new platforms.
- Able to handle confidential information with discretion and professionalism.
- Enthusiastic about people processes and fostering a positive work culture.
WHAT WE OFFER
- The atmosphere: A modern work environment brimming with positive energy healthy growth and diverse teams
- Additional benefits: Attractive salary package including company benefits such as jobrad subsidies for childcare and more
- Balance: Hybrid work (working from home/at the office) flexible hours and 28 days of vacation as well as days off for special occasions
- Prospects: Individual professional development programs training and workshops
- Opportunities to influence the way we work:The freedom to contribute your own ideas and play a key role in shaping the future of our company
- Sustainability: Efforts include our zero waste office program systematic recycling bee keeping planting trees and regular beach clean-ups
- Our rationale: Solar energy as a sustainable energy source enabling the world to switch to clean renewable energy
CONTACT
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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