Management Services Associate (Travel) SC-6 | Kyiv
Management Services Associate (Travel) SC-6 | Kyiv
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Job Description
DEADLINE FOR APPLICATIONS
10 July 2025-23:59-GMT02:00 Eastern European Time (Kiev)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Type of Contract: Service Contract
Unit / Division: Management Services Unit / WFP Ukraine
Duty Station:Kyiv
Duration: 12months(renewable)
The position is only open to Ukrainian nationals or residents of Ukraine with a legal work permit.
What will you do in this position
You will be responsible for arranging duty travel and maintaining any necessary travel-related records and supporting documents.
Why work with WFP Ukraine
The war in Ukraine has had drastic consequences both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians displaced families and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe and almost 3.3 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting many families in the east and south of Ukraine do not have reliable access to nutritious food.
WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022 WFP has distributed food and cash assistance equivalent to 3.01 billion meals to people displaced and affected by the war.
At WFP Ukraine we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:
Competitive salaries per job level
Pension contribution added to net salary
Medical insurance with the possibility to enroll eligible dependents
Applicable danger pay (revised on quarterly basis)
Annual leave - 30 days per year
18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent
1 day per week remote working option within the duty station (subject to conditions)
Accessible premises & reasonable accommodation
Learning & development opportunities
How can you make a difference
In this position you will have to:
1. Contribute to and implement WFP country plans including administrative processes aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
2. Provision of inputs to the country office administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
3. Carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
4. Manage the existing resources in the area of responsibility (Travel management including Transport management) acting as the travel focal point and estimate new requirements aiming at efficiency cost-effectiveness and timeliness of operations and services.
5. Facilitate the compliance of the services provided (e.g. WFP travel management transport management etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
6. Preparation of Purchase Orders (POs) for travel activities and others as requested by supervisor.
7. Support to organization of procurement processes including preparation of RFQs ITBs or RFPs documents receipt of quotations bids or proposals their preliminary evaluation.
8. Arrangements of travel and hotel reservations preparation of travel authorizations processing requests for visas identity cards and other documents.
9. Administrative support to conferences workshops retreats and trainings.
10. Collection of information for DSA travel agencies and other administrative surveys support to organization of common services.
11. Review of danger pay in support of human resources unit.
12. Arrangement of vehicle transportation in coordination with the fleet manager.
13. Research and retrieval of statistical data from internal and external sources; preparation of statistical charts tables and reports.
14. Follow up on deadlines commitments made actions taken and coordination of collection and submission of the reports to head of unit.
15. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
16. Guide and supervise more junior staff acting as a point of referral and supporting them with more complex analysis and queries in the Travel domain.
17. Build and maintain the partnership with WFP stakeholders other UN agencies and local government offices.
18. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy resources to affected areas at the onset of the crisis.
19. Perform any other related activity as assigned by the immediate supervisor.
To join us in saving lives changing lives you will have:
Education: Completion of secondary school education. Or a University degree in Business/Public Administration or other relevant field relating to office management and administration
Experience: Six or more years of progressively responsible relevant work experience in general administrative work including at least two years in travel management. Post-secondary education can compensate for some years of experience. For example you will be considered as eligible if you have:
Three (3) years of work experience in combination with a Masters Degree;
Four (4) years of work experience in combination with a Bachelors Degree.
Knowledge & Skills:
- Proven theoretical and practical knowledge and understanding of national rules regulations and policies in the area of administration
- Has gained experience in administration and applies this to all activities.
- Has managed small teams of staff with related areas of expertise.
- Has provided support in leading projects and input into function policies.
Language: Fluency (level C) in both in English and Ukrainian languages.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience:
IC
Employment Type
Full-Time
