Business Support Assistant G3, Administration
Business Support Assistant G3, Administration
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Job Description
DEADLINE FOR APPLICATIONS
30 July 2025-23:59-GMT01:00 Central European Time (Berlin)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
JOB TITLE: Business Support Assistant
TYPE OF CONTRACT: Short Term G-3
UNIT/DIVISION: BER Global Office
DUTY STATION (City Country): Berlin/Germany
DURATION: 31 July 2025 to 31 December 2025
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The Business Support Assistant will deliver a range of routine business support tasks to ensure that staff are effectively supported. The incumbent will be responsible to provide administrative and office support to the WFP Berlin team including but not limited to travel budget security human resources procurement calendar updates meeting requests and scheduling including logistical arrangements/document requirements for visitors content support maintenance of office files and stationery/supplies. The incumbent will provide basic IT support in coordination with WFP Headquarters (HQ) Technical Team ensuring timely maintenance services for hardware and software operating various office equipment including photocopier printer scanner and conference call unit.
The Business Support Assistant will be expected to interact professionally with a range of internal and external interlocutors to produce accurate and organized work under close supervision or immediately available assistance and to demonstrate good communication proactivity and client orientation skills.
ACCOUNTABILITIES/RESPONSIBILITIES:
Collect sort and disseminate correspondence reports and other material to meet the required demands of staff to time standards.
Respond to routine queries and escalate where appropriate to provide a timely and accurate service to clients.
Support office management with budget forecasts and monitoring.
Proofread written documents such as standard reports and correspondence to contribute to the accuracy of written information developed by staff.
Provide a set of standard business support activities where required to contribute to the effective functioning of business operations.
Make travel arrangements and support events etc. to support staff to work effectively.
Support the maintenance of office files documents and records in accordance with established systems and processes so that information is current and readily available for staff.
TERMS OF REFERENCE
FOR SHORT-TERM/CONSULTANCY CONTRACTS
Undertake standard data entry tasks in accordance with defined systems to ensure information is organized and readily available for the business team.
Liaise with UNDSS focal points regarding all security related matters for BER.
DELIVERABLES AT THE END OF THE CONTRACT:
Timely business support to the entire office provided and all the tasks assigned accomplished.
All required travel/workshop and meetings successfully organized.
Detailed record/track sheets maintained.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Secondary School education.
Experience: Three or more years of experience in general administrative work.
Knowledge & Skills:
Ability to use standard office equipment such as photocopiers and scanners.
Knowledge of standardized business support work routines and methods.
Knowledge of standard office software packages e.g. Microsoft Word.
Uses tact and courtesy to give and receive information with a variety of individuals.
Good attention to detail in order to identify data discrepancies.
Ability to work to deadlines and follow clear instructions
Languages: Working knowledge (proficiency/FAO level C) of English and at least intermediate knowledge (level B) of German.
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WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Employment Type
Full-Time
