OFFICE MANAGER
OFFICE MANAGER
Posted on :
26-06-2025
Employer Active
1 Vacancy
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Job Description
JOB OVERVIEW
A reputable and well-established construction company known for delivering innovative and high-quality projects is seeking a proactive highly organized and detail-oriented Office Manager to oversee and coordinate the administrative and operational functions of its office. This individual will be responsible for ensuring smooth day-to-day office operationsproviding critical support to executive and project teams managing internal systems and upholding organizational policies and standards. This role is ideal for a professional with a strong background in office administration
particularly within the construction or real estate sectors.
RESPONSIBILITIES
Office Administration
- Manage daily office operations to maintain a productive and professional work environment.
- Monitor and replenish office supplies and coordinate procurement as needed.
- Supervise office cleanliness maintenance and general facility-related matters.
- Receive and direct incoming calls emails and visitors in a courteous and efficient manner.
Executive & Project Team Support
- Provide administrative assistance to the CEO project managers and other senior staff.
- Prepare project documentation reports meeting agendas and minutes.
- Coordinate meetings project timelines site visits and follow-ups.
HR & Team Coordination
- Support recruitment efforts including interview scheduling and onboarding processes.
- Maintain accurate employee records and ensure confidentiality of HR documentation.
- Coordinate internal communication and support staff engagement initiatives.
Finance & Records Management
- Manage petty cash handle invoicing and maintain expense tracking systems.
- Liaise with the accounting department for vendor payments payroll preparation and financial documentation.
- Organize and maintain filing systems for contracts permits licenses and company records.
Compliance & Reporting
- Ensure the company s administrative practices align with occupational safety legal and industry-specific standards.
- Compile and submit monthly administrative reports to senior leadership.
Requirements
- Bachelor s degree in Business Administration Management or a related field.
- Minimum of 3 years experience in office management or senior administrative roles preferably in the construction or real estate industry.
- Proficient in Microsoft Office Suite and general office management tools.
- Excellent organizational interpersonal and communication skills.
- High level of discretion professionalism and attention to detail.
- Familiarity with construction management software (e.g. Procore Buildertrend PlanGrid).
- Understanding of Ghanaian construction laws permitting and documentation processes.
- Ability to thrive under pressure and manage multiple priorities in a fast-paced environment.
Employment Type
Full Time
Key Skills
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