Assistant Coordinator of Championships and Alliances, Operations
Assistant Coordinator of Championships and Alliances, Operations
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Function: General coordination of the administrative requirements of selected championships and assistance with the administration of other sport committees as needed; as well as project/core service duties as assigned.
Job Responsibilities
- Administer duties for assigned championships and sport committees including updating various membership committee and host manuals and preparing and disseminating communications to committee members hosts membership and the general public.
- Act as liaison for Shorts Travel for committee meetings and championships.
- Support championship manager for assigned sports including all championship selections.
- Assist with the preparation of various meetings (selections committee meetings staff meetings) preparing agendas meeting materials including PowerPoints research and other specific information.
- Assist with posting of documentation and information on the website.
- Administer departmental duties and responsibilities including assistance to membership and general public pertaining to assigned championships correspondence to internal and external contacts and file maintenance and task assignments in SharePoint.
- Correspond (writing telephone videoconference) with administrators coaches student-athletes officials parents and the general public regarding various topics related to the NCAA and NCAA championships.
- Serve as the departments point person for various vendor relationships and related processes with internal staff as assigned.
- Other duties as assigned.
Job Requirements
- Education Required: High school diploma or equivalent.
- Project management experience. Ability to create complex documents in Word Excel and PowerPoint from concept to final production.
- Excellent data management skills.
- Extensive experience with SharePoint.
- Excellent office skills including accurate typing word processing experience and ability to operate various office equipment.
- Excellent communication skills/etiquette.
- Estimated Travel Required: None
- This position will be based out of the national office in Indianapolis Indiana. Current work environment is hybrid; 3 days in the office and 2 days are remote.
Key Competencies
- Effective Communication Can exchange ideas thoughts opinions knowledge and data so that the message is understood with clarity and purpose.
- Teamwork Can effectively work together with other people and collaborate to achieve a common goal or to complete a task in the most effective and efficient way.
- Stakeholder Focus Is dedicated to meeting the expectations and requirements of internal and external stakeholders gets first-hand stakeholder information and uses it for improvements in products and services acts with stakeholders in mind establishes and maintains effective relationships with stakeholders and gains their trust and respect through honesty integrity authenticity and inclusivity.
- Attention to Detail Allocates cognitive resources to achieve thoroughness and accuracy when accomplishing tasks no matter how small or large
- Self-Management Takes responsibility of ones behavior work priorities and time management accordingly.
Core Values
- LEADERSHIP We actively listen and continually strive to provide vital solutions counsel and advocacy for student-athletes and intercollegiate athletics.
- INCLUSION We seek and incorporate different perspectives and experiences to drive innovation and impact.
- COMMUNICATION We commit to an environment of openness to build trust and make timely decisions.
- COLLABORATION We work together based on mutual respect to lead and serve our stakeholders.
- ACCOUNTABILITY We take ownership for our actions and results to add value every day.
Required Experience:
IC
Employment Type
Full-Time
