Assistant to EVP Northern & Latin America (30h / week)
Assistant to EVP Northern & Latin America (30h / week)
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Job Description
We are seeking a highly organized and efficient Assistant to the Executive Vice President Northern & Latin America (EVP NAMLAM) to join our team in Amstetten Austria for 30 hours a week. In this role you will provide crucial administrative support to the EVP and the Area Team ensuring smooth day-to-day operations and facilitating effective communication across countries and functions:
- Manage calendars including scheduling meetings and ensuring a proper preparation
- Act as a liaison between the EVP and internal/external stakeholders and facilitate communication between the NAMLAM countries the Area Team and the head office
- Support visitors from our country organizations with their trip to the head office (travel arrangements hotel bookings meeting organization) and act as their go-to-person during their stay
- Coordinate and organize team communication and collaboration e.g. by maintaining our communication channels file shares
- Assist in managing expense reports cost charging invoice controlling purchase orders asset inventory time sheets and much more
- Coordinate and organize international business trips including visa applications accommodations and itineraries
- Prepare and edit correspondence presentations and reports
- Support special projects and initiatives as needed
Qualifications :
- 3-5 years of experience as an executive assistant or in a similar role
- Fluency in English required; Spanish or German language skills are a plus
- Strong organizational communicational and time management skill
- Proactive problem-solving skills and attention to detail
- Experience in working in an international business environment and adaptability to work with diverse teams across different time zones
- Ability to work independently and manage multiple priorities with a high level of discretion
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
Additional Information :
We offer an interesting position within a highly motivated and dynamic team with a wide range of development opportunities. Further we offer competetive benefits of an international company that you can find HERE.
A salary in line with the market is offered for this position based on the specific qualification and professional experience.
We are required by law to state the minimum annual gross salary for this position which is EUR 36.72578 for a full-time contract according to the collective agreement (woodworking industry).
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
