Documentation Lead & Controller
Documentation Lead & Controller
Posted on :
20-06-2025
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1 Vacancy
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Job Description
Summary of the Role:
- Documentation Lead & Controller reports to Global Operations Support Lead.
- This position is crucial for the global documentation cell of Lubrizol corporation located at GCC Pune.
- This is a combined role for documentation lead as well as controller. Mainly working independently to manage basic requirements & at the same time formulating plan strategy & way forward related to all the documentation at GCC. This documentation serves 60 LZ facilities on AutoCAD drawings PRD validation & related documentation & GES.
- The position is accountable for ensuring the documents are systematically managed labelled and stored allowing for easy retrieval version control and maintenance of accurate records.
- This position will collaborate with diverse teams to ensure adherence to proper documentation protocols. Additionally address any inquiries associated with the document management system.
Internal contacts:
- Communication: Projects Operations (Production Maintenance SHES) IT Leadership team.
- Corporate: Lubrizol facilities contacts Global Engineering team
External contacts:
- With document management system vendors
Responsibilities:
- Support implementation of document management policies and procedures at GCC -Pune for all the Lubrizol facilities.
- Own and maintain the entire documentation system ensuring complete adherence to the policies and procedures.
- Ensure document control procedures and workflow Document repositories and database including user access and permissions.
- Receive the approved document include in database & meticulously track the revisions records and absolute document.
- Ensure documents are properly classified organized and stored in databases for an easy & quick revival to the user.
- Provide guidance and support to users resolving their queries quickly.
- Collaborate within the documentation team understand their needs on document management.
- Coordinate with the IT department for system upgrades and enhancements.
- Conduct internal and external audits as required.
- Stay updated with industry trends and advancements in document management technology.
Requirements (education experience competencies and specific job requirements):
- Bachelors degree in engineering (Preferably in Mechanical)
- 7 years of experience in handling documentation or related work
- Experience in implementing and managing electronic document management systems including system administration configuration and maintenance.
- Strong understanding of document lifecycle management document workflows and best practices for organizing and categorizing documents.
Education / Certification:
- Bachelors degree in engineering or related field
- Experience in chemical processing is preferred.
- Relevant certification in document management system.
Experience and Skills:
- Bachelors degree in a relevant field (e.g. Mechanical Engineering Information Management).
- 5 years of proven experience in working with Autodesk Vault or equivalent documentation control system.
- Strong knowledge of document control procedures best practices standards.
- Familiarity with document management systems and software- Virtual systems.
- Excellent organizational and time management skills.
- Diligence and accuracy.
- Strong communication and interpersonal skills to effectively collaborate with the team.
- Ability to work independently and collaboratively in a team environment.
- Analytical thinking and problem-solving abilities.
Competencies for the Role:
- Communicate effectively:
Delivers clear concise accurate effective messages; actively listens to others and freely shares relevant information. - Execution:
Continually identifies specific and effective opportunities to improve category management - Collaborates (locally and globally)
Build and maintains productive working relationships across the LubrizolPlanning & Execution Planning executing and improving work processes to ensure the achievement of business goals. - Delivery Results:
Demonstrates a sense of urgency and a strong commitment to achieving goals; creates effective plans that ensure deadlines and budgets are met.
Employment Type
Full Time
Key Skills
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