Executive Administrative School Associate PC 1682
Executive Administrative School Associate PC 1682
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This position will be avaliable for the 2025-2026 School Year
Position Title: Executive Administrative School Associate
Pay Grade: 13 Period of Employment: 12 months
Description Approved/ Revised: 07/2025 FLSA Status: Non-Exempt
Supervised by and/or Reports to: Building Administrator
General Responsibilities:
Ensures the smooth operation of the principals office by assisting staff students and
parents as needed.
Essential Duties:
(This list is intended solely as an illustration of the various types of work performed. The omission of specific duties does not exclude their addition if they are similar to or a logical extension of the position.)
- Maintains the general function of the administrative office.
- Directs supervises or coordinates the work of others if required; maintains the proper flow of the office.
- Supports the principal with clerical duties to include but not limited to:
- Coordinating scheduling and preparing paperwork for candidate interviews.
- Preparing and maintaining student disciplinary hearing packets and letters.
- Maintaining supervisors appointment calendar.
- Attending meetings and taking notes of minutes when required.
- Taking and transcribing dictation that varies from simple to complex.
- Preparing and typing reports letters inventories tests memoranda etc. some of which will be of a confidential or sensitive nature.
- Monitors time and attendance for staff; maintains records of staff leave.
- Submits maintenance work orders as needed.
- Receives sorts and distributes mail.
- Assists in the preparation of regularly scheduled reports.
- Assists with preparation and distribution of communications.
- Maintains and updates the OHS webpage calendar and announcements.
- Creates and updates announcements on the marquees.
- Updates Schoology as needed.
- Orders and verifies receipt of supplies; maintains inventories.
- Prepares monthly donations and grants.
- Prepares and maintains spreadsheets of teacher vacancies and hires
- Maintains personal and emergency contact information for staff
- Enters and maintains employee and student information in PowerSchool.
- Assists new employees with id badges forms keys etc.
- Serves as backup for processing payroll for staff; maintaining records of staff payroll.
- Performs other duties as assigned.
Requisite Knowledge Skills and Abilities:
- Thorough knowledge of standard school policies and regulations
- Strong computer and software skills
- Exhibits excellent communication and public relations skills with parents students and staff when requesting information or assistance
- Ability to work well under pressure
- Ability to initiate organize and perform work independently
- Ability to main confidentiality at all times
- Ability to exercise appropriate judgement in a variety of situations including crisis
- Serves as a role model
Requisite Education and Experience:
- Must possess a High School Diploma or GED.
- Prior clerical or administrative assistant experience required.
Physical Requirements:
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see read talk hear handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment such as but not limited to: a personal computer calculator copier and fax machine. Some climbing stooping kneeling crouching reaching standing walking pushing pulling lifting grasping or repetitive motions required.
Manassas City Public Schools (MCPS) does not discriminate in employment nor in the provision of educational programs services and activities on the basis of race color religion national origin sex gender identity sexual orientation pregnancy childbirth or related medical conditions age marital status veteran status disability genetic information or any other basis prohibited by law.
This job description is intended to accurately reflect the position activities and requirements. It is neither intended to be nor should it be construed as an all-inclusive list of the responsibilities skills or working conditions associated with the position. The administration reserves the right to modify assign or remove duties as necessary.
Required Experience:
IC
Employment Type
Full-Time
