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Job Description
Maricopa Unified School District #20
Human Resources
44150 West Maricopa/Casa Grande Highway
Maricopa Arizona 85138
520.568.5100 - main number
520.568.5151 - fax number
Position: Registrar
CLASSIFICATION: Non-Exempt
TERMS OF EMPLOYMENT:11-month year. Support Staff Salary Scale Level 7
REPORTS TO:School Site Principal or Designee
GENERAL STATEMENT OF RESPONSIBILITIES:Under the direction of the site administrator(s) prepare responsible and comprehensive work in maintaining accurate student records and registering and withdrawing students according to established procedures at the high school; various secretarial and clerical tasks as assigned.
Work schedule shall encompass regular school hours and individual clerical staff may have staggered start and end times to provide for coverage before and beyond the instructional day. Schedules will be arranged by administration.
PRINCIPAL DUTIES:
- Enroll new students and obtain and maintain a variety of student records such as grades
- Transcripts immunization records cumulative folders and all general student data.
- Coordinate student check-out procedures to include initiating drop slip forms and recording transfers.
- Maintain accurate permanent student records and test scores; provide information to counselors as requested.
- Prepare a variety of complex reports including State and District-mandated reports related to assigned activities.
- Maintain current class lists locator cards and grade lists for enrollment verification.
- Coordinate special files and billings with other high school departments.
- Communicate by phone and facsimile with other schools or outside agencies regarding student records.
- Assist administration in coordination of student recognition and related duties.
- Process information requested by armed services U.S. Immigration Service foreign exchange programs and law enforcement agencies.
- Process senior transcripts for college entrance and scholarships.
- Develop update and maintain forms for use in the Registrars office; order and maintain supplies for the office.
- Operate a computer and other office equipment as assigned; assist others in the proper use of office machines as needed.
- Coordinate student data management system as it relates to job requirements.
- Assist in distribution collection and coordination of testing materials.
- Coordinate high school summer school registration activities and materials.
- Perform various general secretarial and clerical duties; assist office staff as needed.
- Perform related duties as assigned for emergency procedures.
- Performs other related duties as assigned.
KNOWLEDGE AND SKILLS REQUIRED:
- Knowledge of office equipment and computer hardware and software applications.
- Knowledge of report preparation and records management principles.
- Skill in operating office equipment and computer hardware and software.
- Skill in customer service practices.
- Skill in communicating both orally and in writing.
- Skill in establishing and maintaining effective working relationships with others.
- Ability to be confidential
MINIMUM QUALIFICATIONS:High school diploma and two (2) years office experience OR an equivalent combination of education and experience that provide the required knowledge and skills. Bilingual preferred. Able to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision corrected to 20/20 hear or listen in the normal range (corrected) and speak and give directions clearly. Able to walk sit stand kneel crouch crawl reach lift (exerting force up to 50 pounds).
AN EQUAL OPPORTUNITY EMPLOYER
The Maricopa Unified School District does not discriminate on the basis of race color religion national origin sex disability age or sexual orientation in admission and access to its programs services activities or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. The Maricopa Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies:
Title IX Coordinator
Assistant Superintendent of Human Resources:
Address: 44150 W. Maricopa/Casa Grande Highway Maricopa AZ 85138
Telephone Number:
Email:
Section 504/ADA Coordinator
Director of Exceptional Student Services
Address: 44150 W. Maricopa/Casa Grande Highway Maricopa AZ 85138
Telephone Number:
Employment Type
Full-Time
