Program Coordinator
Program Coordinator
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Job Description
Program Coordinator
Reports to: Director of Human Resources
Location: United States (remote)
Salary: $40.00 an hour
About our team
We are a dynamic dedicated team that provides management and support for a global guarding services account that
spans across 30 countries. Our client is an industry-leading datacenter organization and we pride ourselves in delivering
best-in-class solutions through our teams made up of Security Operations Shared Services Threat and Incident
Management Environmental Health and Safety and Human Resources. As part of this team youll work alongside a group
of professionals that are committed to excellence and innovation.
About the role
The Program Coordinator is a proactive and highly organized person that will support our leadership team. In this critical
role you will be at the heart of a global high-impact team and will ensure seamless administrative and operational
support. Youll coordinate complex logistics manage multiple priorities and facilitate high-impact meetings and events.
Your contributions will enable our leadership team to focus on strategic initiatives while ensuring the operational details
are flawlessly executed. You must be able to thrive in a fast-paced environment.
What youll do
There are three buckets of work you will be doing as our Program Coordinator:
Administrative Support
Submit expense reports on behalf of the Leadership Team
Coordinate complex travel arrangements including international itineraries
Organize and host events ensuring booking set up teardown transportation and catering logistics are handled
efficiently
Engage 1:1 with the Leadership Team on a regular basis
Meeting Coordination and Support
Schedule organize and facilitate leadership team meetings via Teams
Prepare agendas take detailed notes track action items and distribute post-meeting updates
Prepare materials and presentations including PowerPoint decks for leadership meetings and all-team meetings
Global Travel and Event Logistics
Travel with the leadership team to meetings domestically and internationally handling all logistical details
Arrange business dinners and team events as needed
Coordinate transportation venue setup catering and event teardown to ensure smooth execution
What you need to apply
Were looking for a seasoned professional with 5 years of experience as a coordinator or in a similar administrative role
supporting senior leadership. A proven track record of success in this capacity is essential.
You should bring exceptional organizational and time management skills with the ability to juggle multiple priorities
seamlessly. Proficiency in Microsoft Office Suiteincluding Outlook PowerPoint Excel Word OneNote and SharePoint
is critical for providing top-notch administrative support.
Attention to detail and a proactive solution-oriented mindset are key to thriving in this role. Youll need to excel at
prioritizing tasks effectively and anticipate the needs of the leadership team to stay ahead of the curve.
This position involves limited travel (2-3 trips per year) so a passion for travel and the flexibility to accommodate domestic
and international trips are a must.
As youll be working closely with our leadership team maintaining confidentiality and handling sensitive information with
professionalism is non-negotiable. Were looking for a self-starter who can identify and address the administrative needs
of the team without constant direction.
What We Offer:
- 100% coverage of medical benefits
- Dental and Vision
- 401(k) 50 cents matched for every $1 up to 6%
- Company-paid life and AD&D insurance
- Voluntary short-term disability and long-term disability
- Employee assistance program
- 4 floating holidays
- 10 paid holidays
- 2 weeks vacation every year
- Paid Family Leave - up to 12 weeks a year in accordance with State law
Required Experience:
IC
Employment Type
Full Time
