Premises & Facilities Specialist
Premises & Facilities Specialist
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Job Description
Role Purpose
The Premises and Facilities Specialist plays a crucial role in ensuring the smooth operation and maintenance of the Companys physical work environment. This role is responsible for overseeing the day-to-day management of facilities addressing maintenance issues and creating a safe functional and efficient workspace for all employees.
Main Responsibilities
Manages third-party providers (e.g. facility management cleaning services security services canteen pest control) ensuring all contractual obligations are met.
Supports the development monitoring and reporting of the premises and facilities budget ensuring effective financial control and alignment with company goals.
Collaborates with vendors and contractors for facility repairs renovations and installations.
Conducts regular inspections to identify and promptly resolve any safety hazards or maintenance needs.
Responds to employee requests related to maintenance issues office consumables and day-to-day operational needs.
Places and tracks orders for supplies furniture and equipment coordinating with vendors for timely and cost-effective delivery.
Maintains relationships with service providers negotiates contracts and ensures optimal value and service quality.
Plans and optimizes office layouts to enhance space utilization and efficiency.
Coordinates office moves workspace reconfigurations and furniture arrangements based on evolving business needs.
Ensures compliance with all applicable building codes safety regulations and accessibility standards.
Implements and enforces safety and security protocols to protect company assets and personnel.
Monitors expenses identifies cost-saving opportunities and ensures alignment with financial guidelines.
Requirements
Education Experience & Technical Skills
Bachelors degree in Facilities Management Business Administration or a related field.
Over 3 years of proven experience in facilities management premises maintenance or a similar role.
Knowledge of building systems (HVAC electrical plumbing) will be considered an asset.
Familiarity with local building codes safety and environmental regulations.
Excellent verbal and written communication skills in both Greek and English.
Proficiency in Microsoft Office and relevant facilities management software/tools
Competencies
Excellent organizational and project management abilities.
Strong attention to detail.
Exceptional interpersonal skills and ability to communicate effectively across all levels of the organization.
Ability to prioritize tasks resolve problems efficiently and perform well under pressure.
Proactive and solutions-oriented mindset.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
