Executive Administrative Assistant, Bronx Grove Supportive Housing
Executive Administrative Assistant, Bronx Grove Supportive Housing
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Job Description
Who We Are:CAMBA is a community of staff volunteers clients donors neighbors and partners who work together to build an inclusive New York City where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development Family Support Job Training & Employment Support Services Health Housing and Legal Services. We reach more than 73000 individuals and families including almost 13000 serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty reflecting the challenges faced by nearly 1.7 million New Yorkers today.
Bronx Grove is a building which was developed and is operated by CAMBA Housing Ventures. The project has 323 total number of dwelling units 194 units will be supported by social services. There will be an onsite superintendent. The unit distribution is 97 ESSHI units and 97 NY 15/15. CAMBA Inc. is the on-site services provider. Sixty one apartments 60% of the units in the building will be master leased by CAMBA and will house chronically homeless single adults and families who the head of households are diagnosed with chronic health conditions. The remaining 129 units are occupied by community residents who may require some services
Position: Executive Administrative Assistant
Reports To: Program Manager
Location: 261 East 202nd Street Bronx NY 10458
What the Executive Administrative Assistant Does:
- Assist in coordination of lease-up activities.
- Greet visitors/clients determine nature of business and announce visitors to appropriate personnel.
- Provide callers with answers to questions about the organization (i.e.-address fax # directions etc.).
- Compose type and send general correspondence memos reports and marketing materials (via e-mails faxing interoffice mail etc.).
- Copy collate and file correspondence and various documents weekly.
- Organize and maintain filing system(s).
- Coordinate and schedule meetings conference calls prepare agendas reserve and prepare meeting rooms/facilities.
- Record type and distribute minutes of meetings.
- Assist with completion of programmatic reports.
- Provide assistance for special projects including all lease-ups.
- Enter data into automated management information system.
- Ensure all agency forms staff directory and profiles are updated weekly
- Ensure that fax and copy machines are in working condition.
- Monitor troubleshoot and track all office equipment maintenance issues.
- Schedule all office equipment repairs and servicing as needed.
- Prepare submit and track all MIS requests for assistance.
- Post monitor and secure information on all employee and/or client bulletin boards.
- Collect and track employee time and attendance/vacation/comp-time and record into log.
- Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
- Order receive track store and distribute office supplies.
- Assist with the audit of all employees time and attendance data.
- Deliver all employee time sheets to the Payroll department.
- Coordinate and assign staff mail boxes as needed.
- Conduct mail pick ups and/or deliveries.
- May facilitate monitor and log clients business phone usage.
- May coordinate plan and participate in special events.
- May provide administrative support to upper management staff (EVP SVP VP SPD PD APD SPM PM).
- May arrange and coordinate travel schedules and reservations and prepare travel vouchers.
- May update appointment calendars.
Minimum Education/Experience Required:
- High school diploma or G.E.D. and/or equivalent experience.
Other Requirements:
- Proficient experience using Microsoft Office software and knowledge of databases.
- Ability to type 45 words per minute.
Compensation: $50000-$60000 annually
When salary ranges are listed the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and includes but is not limited to experience education budget and/or program size internal equity skills and other factors that may be required for the position and organization.
Status: Full-time (35 hours per week)
Benefits: CAMBA offers a comprehensive benefits package including health insurance dental insurance 403(b) retirement plan with employer match paid time off (vacation personal and sick time) and paid holidays.
CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color people with disabilities and lesbian gay bisexual and transgender people are encouraged to apply. We consider all applicants without regard to race color religion creed gender gender identity gender expression national origin age disability socio-economic status marital or veteran status pregnancy status or sexual orientation.
Required Experience:
Junior IC
Employment Type
Full-Time
