Administrative Assistant II - Minneapolis & St. Paul

Administrative Assistant II - Minneapolis & St. Paul

People Incorporated Mental Health Services is seeking an Administrative Assistant II to join and support our teams based out of our Access & Recovery Center (ARC) Program in St. Paul MN and Northside Community Support Program (NCSP) in Minneapolis MN. This is a full-time hybrid position.

Schedule: Full-Time Monday-Friday business hours flexible start/end times

Location: Hybrid ARC Program (317 York Ave St. Paul MN) NSCP (1309 Girard Ave N Minneapolis MN)

Hiring Range: $20.00-$21.60/ hourly based on qualifications

People Incorporated Mental Health Services is the largest nonprofit mental health provider in Minnesota. For over 50 years we have been a leading community partner transforming the health of our communities through innovative solutions.

Main Job Duties:

• Responsible for generating correspondence statistical information meeting minutes and other general administrative support to the program.
• Partner with unit staff on the development and maintaining of workplace databases and files.
• Create and maintain program files and that information is handled in accordance with company confidentiality standards.
• Coordinate the purchase and maintenance of program office supplies. Partner with appropriate staff on the reporting allocating and tracking of such expenses in accordance with organizational financial standards.
• Provide excellent customer service by greeting visitors and callers providing information taking messages or directing them to the appropriate person.
• Maintain general financial data for the unit and that it is in accordance with program department organizational and other regulatory agency requirements.
• Attend all required and assigned meetings and trainings.
• Attendance is an essential function of this position.
• Other duties as assigned.

Education and Experience:

• Associates in Arts degree.
• Minimum of one year of prior administrative support experience.
• In lieu of an Associates in Arts degree and one year of prior experience a high school diploma and three years of administrative experience may be substituted.
• Preference will be given to candidates with prior experience working with individuals who have mental illness.
• Preference will be given to candidates with prior administrative support experience within a not-for-profit environment.

Benefits:

• Accrue up to 4 weeks of PTO/ESST plus company-designated holidays and floating holidays
• 403(b) Retirement Savings Plan with a 3% employer-match
• Multiple health and dental insurance plan choices available
• Lifestyle Benefit choice between company contribution to health savings account student loan repayment assistance or flex time
• Employer-paid Short & Long-Term Disability Insurance & Life Insurance
• Free access to People Incorporateds Training Institute offering free CEUs and a wide array of learning and education opportunities

We are committed to providing salary ranges for all open positions. Please note that the specific compensation for this role will be determined based on your experience qualifications location and internal equity considerations.

People Incorporated is committed to improving the wellness of our clients staff and the communities that we serve by providing a tobacco-free environment.

People Incorporated is proud to be an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race religion color national origin gender sexual orientation gender identity gender expression age status as a protected veteran status as an individual with a disability or other applicable legally protected characteristics.

People Incorporated values a diverse workplace and strongly encourages women people of color LGBTQIA individuals people with disabilities members of ethnic minorities foreign-born residents and veterans to apply.