School Receptionist

Maricopa Unified School District #20

Human Resources
44150 West Maricopa Casa Grande Highway

520.568.5100 - main number
520.568.5151 - fax number

POSITION DESCRIPTION: School Receptionist

REPORTS TO: Principal or Administrative Designee

CLASSIFICATION: Non Exempt Classified Salary Schedule Level 2

10-Month Modify Position: (Full Time )

GENERAL STATEMENT OF RESPONSIBILITIES:

Under the direction of an assigned supervisor performs responsible school office support functions in the day-to-day operations of a school administration office. Duties would require a basic knowledge of school office procedures secretarial skills and the ability to handle confidential student information. Performance of these responsibilities requires accuracy attention to details discretion good communication skills and sound judgment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform a wide variety of customer service and clerical work related to the functions and activities.
• Provides information and assistance to schoolpersonnel or the public in a variety of matters requiring a detailed knowledge of rules procedures policies precedents and activities.
• Establishes and maintains filing systems.
• Maintains various databases relevant to area of assignment.
• Assists parents with the completion ofregistration materials.
• Provides brief orientation to new parents and students.
• May support school office team in processingforms applications documents records and other paperwork.
• Greets and assists visitors to the office including parents students faculty staff administrators and others; provides information and directions as appropriate.
• Responds to requests for information of a specialized or confidential nature with discretion and judgment in explaining regulations and procedures.
• May assist with the distribution packaging and filing of tests as assigned.
• May receive sort and distribute incoming mail.
• Performs other duties as assigned that support the overall objective of the position.

KNOWLEDGE AND SKILLS REQUIRED:

Knowledge of modern office practices procedures and equipment.

Knowledge of terminology policies practices and procedures of the area to which assigned.

Knowledge of record keeping staff administration and confidentiality.

Knowledge of proper English usage grammar spelling punctuation and basic arithmetic skills.

Knowledge of telephone techniques and etiquette.

Knowledgeable of district organization operations policies and objectives.

Skilled in oral and written communications.

Skilled in operation of a computer and assigned office equipment.

Skilled in the coordination and performance of work with speed and accuracy.

Skilled in planning organizing and prioritizing work in order to meet schedules and timelines.

Skilled in communicating with students staff parents and the public using tact diplomacy and courtesy in a manner that reflects positively on the school and the District.

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PHYSICAL REQUIREMENTS: Able to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision corrected to 20/20 hear or listen in the normal range (corrected) and speak and give directions clearly. Able to walk sit stand kneel crouch crawl reach lift (exerting force up to 50 pounds) carry push pull or otherwise move objects up to 125 lbs.

MINIMUM QUALIFICATIONS:

High School Diploma or equivalent to graduation from high school preferably supplemented by course work in office skills.Minimum of two yearsexperienceof progressively responsible secretarial and clerical experience preferably in a school setting is desired.Bilingual candidates preferred.

AN EQUAL OPPORTUNITY EMPLOYER
The Maricopa Unified School District does not discriminate on the basis of race color religion national origin sex disability age or sexual orientation in admission and access to its programs services activities or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. The Maricopa Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies:

Title IX Coordinator
Assistant Superintendent of Human Resources:
Address: 44150 W. Maricopa/Casa Grande Highway Maricopa AZ 85138
Telephone Number:
Email:

Section 504/ADA Coordinator
Director of Exceptional Student Services
Address: 44150 W. Maricopa/Casa Grande Highway Maricopa AZ 85138
Telephone Number: