*Payroll & Reimbursements Specialist -
*Payroll & Reimbursements Specialist -
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Job Description
Job Title: Payroll & Reimbursements Specialist
Location: Remote (EST Time Zone)
Salary Range: up to 3000 USD
Work Schedule: Monday - Friday 8:30 AM to 5:30 PM (EST)
NOTE: INDEPENDENT CONTRACTOR POSITION
Company Overview:
Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses connecting candidates from vibrant regions like Latin America the Philippines India Pakistan Bangladesh and Africa with leading American companies. Sagan provides a high-performance remote work environment ensuring access to world-class opportunities for top-tier professionals.
About the Company:
Sagan represents a fast-paced and detail-driven organization in need of specialized financial operations support. The company works closely with distributed teams and is committed to accuracy compliance and employee experience in all areas of payroll and benefits management.
Position Overview:
We are seeking a meticulous and service-oriented Payroll & Reimbursements Specialist to own the full payroll lifecycle from timesheet validation and third-party processing to tax compliance and employee reimbursements. The ideal candidate is detail-obsessed proactive and comfortable managing sensitive financial data while supporting both employees and finance teams.
Key Responsibilities:
- Manage end-to-end payroll operations for hourly and salaried staff.
- Collect and validate timesheets; liaise with third-party payroll providers.
- Ensure payroll compliance across tax jurisdictions.
- Review track and process employee expense reimbursements.
- Respond to payroll and reimbursement-related inquiries with accuracy and discretion.
- Interface with finance on payroll GL entries and audits.
- Identify anomalies or issues proactively and escalate as needed.
Qualifications:
- Strong written and spoken English; bilingual Spanish is a plus.
- 2 years of experience in payroll administration or similar financial operations.
- Familiarity with platforms like ADP Paychex Gusto or equivalents.
- Detail-oriented and discreet when handling sensitive data.
- Ability to understand payroll/tax compliance and GL implications.
- Service-oriented and responsive when supporting employee needs.
Nice-to-Haves:
- Experience working with union payrolls or prevailing wage environments.
- Knowledge of state-by-state payroll compliance.
- Prior experience creating SOPs or job aids for payroll processes.
- Familiarity with PTO tracking systems and accrual methods.
- Proficiency in Excel for validating timesheets deductions and benefits.
Resume Submission Guidelines:
To help us review your application efficiently please submit your resume in text-based PDF format only.
Avoid uploading scanned documents image files (JPG/PNG) or Word documents (DOC/DOCX) format to prevent your application from being overlooked.
Important: For timely processing both your resume and introductory video must be submitted in English.
Employment Type
Full Time
