Executive Assistant
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Job Description
Req ID:488205
Leading societies to a low carbon future Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains metros monorail and trams to integrated systems customised services infrastructure signalling and digital mobility solutions. Joining us means joining a caring responsible and innovative company where more than 70000 people lead the way to greener and smarter mobility worldwide
Purpose of the job
The Executive Assistant to the EPC director is responsible for providing comprehensive support to the director and EPC tea. Managing Director agenda office operations and ensuring all appointments meetings information are met. Providing verbal and in writing translation services from Arabic to English and Vice Versa. This dynamic position requires the ability to anticipate needs think critically and offer solutions to problems with a high level of professionalism and confidentiality.
Responsibilities
- Diary management effectively organise EPC Directors diary ensuring that day runs smoothly (to plan) and EPC Director is made aware of the schedule. Organisation of travel accommodation (cost management of) appointments and meetings.
- Mail (post and e-mail) vet delegate and reply if necessary on EPC Directors behalf. Manage in entirety in his absence. Also highlight issues to EPC Director if necessary
- Run brought forward system chase up instructions given by the EPC Director and make sure actions are completed
- Secretarial service typing of letters minute taking on technical or commercial subjects and vetting of telephone calls. Quality rather than quantity service. Funnel anything that does not require personal contact from the EPC director to ensure that the EPC Director only focuses on what is required.
- Manage the office reception of visitors room allocation post invoices lunches etc
- Customer liaison build up relationships with the customers at all levels and become a reliable point of contact for them instead of them going direct to the EPC Director all the time.
- Translation and interpreting all documents meetings etc. from English/French to Arabic and vice versa.
- Provide administrative assistance to EPC team as required
Required skills
- Ideally degree level or equivalent professional experience
- RSA in shorthand and typing
- Fluency in English Language
- Verbal and inwriting Translation from Arabic to English and Vice Versa
- Expert proficiency with Microsoft Office
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- Make appropriate informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- High degree of professionalism in dealing with diverse groups of people including senior executives staff Clients and partners.
- Able to maintain a high level of integrity and discretion in handling confidential information
Required experience
Minimum of 5 years experience providing a PA service to a senior executive
Alstom is the leading company in the mobility sector solving the most interesting challenges for tomorrows mobility. Thats why we value inquisitive and innovative people who are passionate about working together to reinvent mobility making it smarter and more sustainable. Day after day we are building an agile inclusive and responsible culture where a diverse group of people are offered opportunities to learn grow and advance in their careers with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose
Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race colour religion gender sexual orientation gender identity age national origin disability status or any other characteristic protected by local law.
Job Type:Experienced
Employment Type
Contract
