HR Payroll Admin Specialist
HR Payroll Admin Specialist
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Job Description
Job Title
HR Payroll Admin SpecialistJob Description
Main tasks:
- Ensure that documentation and records are kept up to date and in order.
- Give accurate information for requests from staff or managers about payroll or legal issue
- Ensure that Workday is updated in link with payroll changes (maternity leave unpaid leave etc.)
- Insure to be compliance with the labour legal laws of our different countries (data protection labour laws collective agreements etc.) and do some researches (ex. salaries benchmarks legal information etc.)
- Support the International Payroll Manager in different HR projects and tasks
- Follow-up of extra hours and days of holiday in alignment with our internal policies (monthly check reminders to managers etc.)
- Work certificate for Employees when needed.
- Management of interns and their agreements with Universities or Study Centres.
- Preparing the necessary documents for employees: contracts extensions transformations leaves of absence.
- Support to Health & safety documents and tasks when required being in contact with the Managers of the different locations when required.
- Run recurring and/or ad-hoc reports ensuring data accuracy and relevance for stakeholders with excel and through WD data.
- Ticket restaurant card: management creation of new cards and point of contact for all issues for the countries implemented.
- Be part of the GDPR & Compliance team being the point of contact for GDPR projects and tasks related to our employees
- Workday administrator update of new features when required.
- Participation in other HR projects with a generalist approach
Additional Job Description
Qualifications
About You:
To be considered for the role you will need the following
Education
- Bachelor degree in labour relations/business or similar relevant field
- HR diploma as a plus
Professional experience and skills
- At least 2 years experience in HR administration is essential.
- Proficiency use of Excel (test will be done during the interview process)
- Experience in Workday as administrator (test will be done during the interview process).
- Knowledge and experience in other HR areas and interest to participate to various HR project and tasks
- Outstanding time management and organizational ability with great attention to detail
Soft skills
- Strong interpersonal (verbal and written) communication skills
- High ethical standard to manage information of a confidential nature
- Ability and interest to multitask
- Very organized person
Language skills
- English: Fluent
- Spanish: Fluent
- French German or Italian: As a big plus
Additional Information
What we offer you:
- The opportunity to develop your skills in an international environment in the exciting field of language travel
- Flexible working policy
- Ayoung and dynamic work atmosphere
- An environment where corporate ethics and sustainable development matter
- Discounts on medical insurance
- Free language courses abroad every year
- Lunch vouchers
- Free coffee and tea
- Free breakfast on Mondays and fresh fruit on Thursdays
- Annual package range between 28000 and 34000 ( annual package)
Location
Barcelona SpainAdditional Locations
Employee Type
EmployeeJob Functional Area
Human ResourcesAt Kaplan Languages Group we are committed to working in a diverse organisation and strive to provide equality of opportunity for all. We encourage and welcome applications from individuals regardless of age disability sex sexual orientation gender reassignment or identity pregnancy and maternity race religion or belief and marriage and civil partnership. If you would like to be considered for an interview under the Guaranteed Interview Scheme please complete thisformor email us on
As part of our commitment to safeguarding successful candidates will be subject to an enhanced Disclosure and Barring Service check.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
