Executive Administration Support
Executive Administration Support
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Job Description
- Permanent part time (40 hours per fortnight) positions:Enjoy flexible hours for better work life balance!
- We care about YOU!Access counselling wellbeing services legal & financial assistance
- Join Australias largest private health care provider.
The Opportunity
We are seeking an Executive Administration Support to provide assistance to our Executive Team and Executive Assistant at Westmead Private Hospital. The ideal candidate will have excellent communication skills and attention to detail. They will also be able to multi-task and to work in a high-pressure environment.
Your key responsibilities of this role include:
- Managing incoming and outgoing calls.
- Provide timely and accurate information to queries by patients visitors and other staff and departments.
- Work alongside medical staff colleagues patients and visitors to ensure a smooth hospital experience for patients.
- Compilation and management of patient admission papers and clinical notes.
- Manage rostering systems for the hospital
- Manage On call requirements and requests for Visiting Medical Officers
Skills and Experience
You will be an effective and approachable administrative professional with a passion for client care and a high standard of customer-focused service in line with Ramsays core values. You will have exceptional communication skills superior problem solving and conflict resolution abilities.
You will also bring:
- Demonstrated one year experience in a medical administrative role
- Demonstrated excellent communication and customer service skills
- Experience with patient chart filing and chart auditing
- Any experience with Patient Management Systems (specifically Meditech and Medtech 32) will be highly regarded.
- Previous hospital experience would be advantageous
- Previous experience rostering and using rostering software
This role calls for individuals with a strong capacity to manage a variety of administrative tasks and priorities over the course of the work day.
Whats in it for you
Professional Advancement:Recognition Rewards Professional Development and Employee referral programs. Free access to LinkedIn Learning education scholarships and the Ramsay Leadership Academy to support career progression.
Discounts: Ramsay Rewards - Access great deals at over 100 major retailers. Hospital Allied Health & Pharmacy discounts -youll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.
Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster Flexible Leave Program and a free Employee Assistance Program offering access to confidential counselling coaching and support 24/7.
Leisure/Social/Financial: Discounts for leisure travel with selected Hotels salary sacrifice opportunitiese.g. airport lounge membership self-education expenses novated leasing and more.
The Hospital
The Hospital is owned and operated by Ramsay Health Care a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34000 people. We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of People Caring for People since 1964.
Requirements
- Must provide aNational Police Check conducted within the previous 12 months
- According to the role Ramsay may require aWorking-With-Childrencheck andproof of immunisationagainst infectious diseases.
To Apply
All applications must be lodged online. Applications made by recruitment agencies will not be considered.
For enquiries please contact Karen OShaughnessy via .
Applications Close: 3rd July 2025
Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct available at
Employment Type
Full-Time
