Administrative Coordinator
Administrative Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
HealthPlanOnes mission is to help people find the right health insurance at the right price so they live healthier lives. We are committed to making the shopping process simpler. Our mission has never been more important than it is today.
The Administrative Coordinator provides support to the companys employees acts as a link connecting departments vendors and staff members handles telephone communications and deals directly with administrative inquiries.Duties/Responsibilities:
- Performs day-to-day financial and administrative support activities for the sales center executives and management
- Maintains a complex and dynamic calendar of appointments for the VP Call Center Operations and others as assigned to include scheduling meetings daily reminders reminder of next day meetings/appointments and travel
- Coordinates meetings and prepares agendas for weekly and monthly meetings as well as compiling and coordinating agenda items distributing meeting materials and serving as the recording secretary for assigned meetings
- Responsible for maintaining the overall site appearance (lobby conference rooms break room sales floor) and recommending ideas/suggestions for improvement
- Interfaces with internal/external customers and vendors
- Assist and support employee-related activities including employee recognition and other morale programs including lead role on engagement committee
- Provide support as needed for local HPOne employee events on and off site
- Support human resources talent acquisition and operations leaders in new hire onboarding activities
- Sort screen and distribute incoming and outgoing mail; prepare photocopies and facsimiles
- Order office and kitchen supplies and maintain storage for the sales center
- Obtain monitor and distribute key fobs and building access key cards
- Liaison for property management requests/issues
- Provide clerical support to the office team
- Receive and respond to correspondence; proofread revise and edit other materials for accuracy thoroughness and appropriateness
- Some local travel may be involved
- Performs other related duties as assigned
Required Skills/Abilities:
- High School diploma or equivalent
- Excellent customer service and office administration skills
- Advanced PC skills Microsoft Office Suite skills
- Excellent written and oral communication
- Must be organized detail oriented and possess excellent proofreading skills
- Able to handle confidential information with discretion
- Must be able to take initiative and exercise good judgment
- Able to work well with a variety of people across the organization
- Able to coordinate a variety of items and prioritize importance
- Willingness to go above and beyond the job description - think outside the box
Preferred Skills/Abilities:
- 2 years relevant experience in an administrative capacity
- Exposure to Medicare and other insurance products
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer typically in a cubicle environment (constant noise fluorescent overhead lighting)
Equal Employment Opportunity (EEO) is a fundamental principle at HealthPlanOne where employment is based upon personal capabilities and qualifications. HealthPlanOne does not discriminate because of actual or perceived sex sexual orientation or preference gender identity gender transgender race color religion national origin creed citizenship status ancestry age marital status pregnancy childbirth or related medical conditions medical conditions including genetic characteristics mental or physical disability military and veteran status or any other protected characteristic as established by law. HealthPlanOne requires the necessary drug testing and background checks as part of our pre-employment practices. If you need assistance or an accommodation due to a disability please contact us to request accommodation at
Required Experience:
IC
Employment Type
Full-Time
