Office Support Specialist II 2025-01462
Office Support Specialist II 2025-01462
Posted on :
05-06-2025
Employer Active
1 Vacancy
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Job Description
Description and Functions
- GENERAL DESCRIPTION:
This is a full-time administrative position providing support for the Air Quality Division. Under the direction of the Air Quality Division Administrator perform executive-level administrative duties in a fast-paced solution-driven and team-oriented environment. This includes supporting and assisting Division operations by working with an electronic air quality data management system; reviewing processing and distributing time-sensitive documents; and performing other specialized tasks. This front-line position is critical in day-to-day Division operations.ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.
- Performs leads or supervises a wide variety of moderate to complex Division operational administrative support duties requiring considerable independent judgment
- Timely review process and distribute sensitive documents for permit and enforcement actions air quality primacy program activities such as rulemaking and state plan submittals
- Perform specialized tasks coordinate general office functions and ensure related processes are appropriately managed and in accordance with established procedures including administrative procurement travel arrangements information systems fiscal transaction duties and staff training
- Research and troubleshoot office systems or procedures for efficiency and accurac and make recommendations for improvement
- Independently applies knowledge of Division administrative requirements and assists the Division in carrying out the Department and Division goals and objectives
- Utilize Division business processes to track and evaluate information process and maintain electronic and hard-copy records and provide assistance in support of the Records and Data Manager
- Provide customer service to internal and external customers and act as a resource
- Provide telephone coverage to address calls from industry and the general public
- Help plan coordinate and schedule meetings including virtual meetings and conference calls meeting room reservations and arrangements court reporter scheduling follow-up and public noticing
- Work collaboratively and share responsibilities in a team environment with co-workers
- Capable of working in a high-volume and time-sensitive atmosphere
Qualifications
PREFERENCES:
Preference will be given to applicants with regulatory agency experience and familiarity with electronic workflows strong customer service detail-oriented ability to multitask organized able to prioritize with good oral and written communication skills and able to work independently and maintain confidentiality
KNOWLEDGE:
- Strong organizational and time management skills to manage multiple time-sensitive complex projects and systems at a high level of detail
- Strong skills in Microsoft Word Access and Excel; Google (Gmail Docs Sheets Forms Drive); Adobe; and SharePoint
- Ability to prioritize multiple and diverse projects responsibilities and deadlines with minimal supervision
- Ability to learn develop and apply detailed procedures related to highly regulated programs and processes
- Strong communication skills with an emphasis on providing a high level of customer Service
- Ability to work collaboratively with coworkers in a team environment to address new and changing organizational demands and provide support for absences vacancies and workload
- Ability to provide assistance in support of Records & Data Manager including records preparation processing filing archiving public record requests etc.
- Ability to train staff on Division and Department office procedures and systems
- Ability to review the written work of others for clarity and completeness
- Ability to learn and apply Division and Department procurement methods and procedures
- Knowledge of word processing presentation database and spreadsheet software to be able to manipulate and create documents tables mailings and reports
- Knowledge of administrative clerical and filing procedures
- Knowledge in the preparation of complex documents
- Knowledge of project management
MINIMUM QUALIFICATIONS:Education:Associates Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:
- Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
- Special physical demands are not required to perform the work.
NOTES:
- FLSA: Non-Exempt
- The Wyoming Department of Environmental Quality may use a video interview as a mandatory first step of our process. If chosen for a video interview you will receive an email with all the necessary information to complete the process.
Supplemental Information
Click here to view the State of Wyoming Classification and Pay Structure.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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