Finance Manager/Bursar
Finance Manager/Bursar
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Job Description
- You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant.
- You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise.
- The stage in the process when the criteria will be measured is outlined in the table below.
- Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form.
- Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
- In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.
The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
A bachelors degree in Business Studies Finance or Accountancy (Regulated Qualifications Framework Level 6) or an equivalent or higher qualification.
Shortlisting by Application Form
A minimum of 3 years experience working in a finance and administration role
Demonstrable working experience of preparing financial accounts
A minimum of 2 years experience of managing staff and other resources
Shortlisting by Application Form
Demonstrable evidence of a working knowledge of computerised accounting systems LMS and financial systems and protocols used in schools
Shortlisting by Application Form
Evidence of proficiency in the use of Microsoft Word Excel PowerPoint and Outlook
Shortlisting by Application Form
Shortlisting by Application Form
The following are additional essential criteria which will be measured during the interview/selection stage.
Evidence of a working knowledge of the principles and methods of book-keeping
Demonstrable effective people management skills to successfully motivate and manage a team
Excellent interpersonal and communication skills
Effective planning and organisational skills and an ability to work under pressure to meet deadlines
Proven effective problem solving and decision making skills
Evidence of an ability to build effective working relationships with internal and external stakeholders
Evidence of how your experience and approach to work reflect the Schools Values/ethos. You will find information about our Values here 3 - DESIRABLE CRITERIA
Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how and to what extent you meet the desirable criteria as failure to do so may result in you not being shortlisted.
Minimum of 5 years experience working in a finance and administration role
Minimum of 3 years experience of management skills
Demonstrable experience of producing budgetary estimates
Shortlisting by Application Form
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.
Further information can be accessed atNI Director theDepartment of Justice.
- Preparing estimates of annual expenditure drawing up the annual budget plan having it thoroughly analysed and presented to Principal and Governors. The annual budget shall be determined and notified to the EA by the appropriate date.
- Monitoring and controlling all finances within the school
- Preparing financial and other reports in connection with the administration of the schools budget including regular updating for all budget holders
- Calculating and allocating department budgets for resources and reprographics
- Preparing Salary Review Letters for Teaching Staff
- Monitoring and controlling all school based accounts to ensure that proper records are kept and that proper procedures are followed
- Ensuring all purchasing and requisition procedures are adhered to
- Being responsible for purchasing all capital items furniture and fittings
- Acting as Secretary to the Finance Committee
- Overseeing and monitoring the collection of school fees
- Overseeing petty cash and banking procedures
- Checking and reconciling the EA monthly budget and expenditure report and advising the Principal of any issues that arise
- Monitoring the attendance of all members of non-teaching staff and implementing the EAs managing attendance at work policy
- Approving the appointment of replacements for absent staff in liaison with supervisors and interviewing and vetting applicants
- Monitoring the work of all ancillary and auxiliary staff and taking action where appropriate
- Approving the salary returns for all ancillary and auxiliary staffs
- Undertaking all arrangements associated with the appointment of non- teaching staff
- Organising and overseeing the arrangements for enrolment of students including dealing with enquiries admissions registration and maintenance of student records
- Maintaining personnel records for all teaching and non-teaching staff
- Liaising with the EAs Maintenance Department
- Organising and overseeing maintenance work carried out under the LMS budget
- Keeping records of all work done
- Ensuring that all plant and equipment are properly maintained and proper records maintained
- Ensuring that the general security of the school site is of appropriate standards at all times
- Liaising with all external bodies using the school premises to ensure that proper arrangements and insurance are in place
- Ensuring that effective Health & Safety measures are in operation
- Establishing and operating a booking system for the school minibus and maintaining log books for same
- Ensuring that school minibuses are properly maintained that insurance PSV and tax are kept up to date and that minibuses are securely garaged
- Booking buses for school use when school minibuses are not appropriate or available
- Establishing and maintaining a capital inventory of school equipment
- Organising the Letting of Premises to external bodies ie Club applications schedule insurance cover issue of invoices and receipt payment
Required Experience:
Manager
Employment Type
Full Time
