Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Executive Assistant Position Description
Summary:
Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery ensuring efficient operations and a smooth positive experience for guests and staff. This position encompasses a wide range of tasks from managing schedules and coordinating meetings handling sensitive information with utmost confidentiality and discretion providing timely accurate and professional communication record meeting minutes and follow up on action items to ensure implementation and assisting with various operational needs across all departments of the winery.
Organizational Relationship
Direct report to the COO
Duties and Responsibilities
Administrative
Coordinate meetings and maintain executives calendars.
Draft correspondence per senior management.
Proofread print and distribute materials as directed.
Assist in the collection and analysis of information as requested by senior management.
Greet guests and customers in administrative offices.
Maintain business list contacts emails and telephone numbers.
Arrange luncheons and meetings as directed in the Board Room White Horse or conference room (arrange dates issue agenda prepare materials and prepare the room).
Ensure the remittance of semi-annual interest payments to subordinated debt holders.
Maintain and organize all significant corporate documents of record (business licenses liability insurance ABC licenses and Certificate of Good Standing)
General Office Responsibilities
Maintain corporate electronic and physical files.
Answer main phone line and direct calls.
Respond and/or distributeemail daily.
Check and distribute all incoming mail send outgoing mail receiving packages and manage FedEx shipments.
Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management.
Assist other departments as needed and per the request of senior management.
Qualifications
Must be detail oriented with excellent administrative and clerical skills.
Ability to manage multiple tasks with quality and accuracy.
Positive and friendly attitude is necessary.
Ability to maintain confidentiality.
Must have a strong knowledge of Microsoft Office applications.
Prefer 3 years of executive administrative assistance.
Experience in human resources hospitality accounting and/or IT preferred.
Benefits
Medical Dental Vision Life Insurance and Health Savings Accounts
401(k) matching
Wine and food discounts
Vacation Sick and Emergency Days
This is a full-time salaried position which will be based on experience.
Employment Type
Full-Time
