Director of Administration (2025-2026)

Position Title: Director of Administration

Department: Division of Human Resources and Administration

Reports To: Chief Officer of HR and Administration

FLSA Status: Exempt

SUMMARY:

Under limited direction works with schools and departments across the district to ensure that resources are allocated effectively and efficiently; oversees the department of Administration; facilitates strategic planning efforts; and serves as the liaison with various state and local agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Implements the policies of the Board of Education and appropriate administrative regulations at the District level.
• Provides leadership to ensure that initiatives related to administration are results-oriented and aligned with the Districts purpose and strategic goals.
• Coordinates the districts long-range strategic plans for growth and development school renewal planning and continuous improvement efforts.
• Develops forecasts reports and recommendations that support the districts short- and long-range planning decisions.
• Directs and facilitates Aiken Leads the career pathway initiative for employees as well as tracks the progress of employees within Aiken Leads.
• Monitors schools adherence to regulations concerning School Improvement Councils (SIC).
• Creates annual school and district enrollment forecastsand determines school allocations.
• Receives and acts on requests for student transfers including those into and out of the school district.
• Develops the annual budget for the operation of the department and takes responsibility for the administration of the budget.
• Interprets all administrative district policies and programs to the faculties students and to the general public and conveys to the Superintendent concerns of these groups.
• Interacts and communicates effectively with various groups such as administrators teachers and staff Board Members State Department of Education personnel elected officials personnel of other school districts and attorneys.
• Participates in the Districts public relations program to keep the public informed of the activities needs and successes of the schools.
• Works in concert with the Chief Officer of Human Resources and Administration in collaborating with the districts legal team.
• Attends all scheduled and called Board Meetings.
• Analyzes and monitors programs projects contracts and grants.
• Tracks time-sensitive events and assignments to ensure timely completion.
• Coordinates directs and reviews the works of others internal and/or external in order to ensure that assigned tasks are completed accurately and in a timely manner.
• Develops and ensures compliance with administrative regulations.
• Ensures compliance with federal state and school board policies and procedures.
• Ensures appropriate staffing in relation to student population growth long-range and short-range personnel needs.
• Monitors legal actions maintains appropriate files and apprises Chief Officer of Human Resources and Administration.
• Identifies and seeks solutions for problems on all administrative matters and when appropriate bring to the attention of the Chief Officer of Human Resources and Administration.
• Attends training seminars and conferences and conducts research to stay current in trends in educational administration.
• Directs the development maintenance updating and distribution of the Districts administrators Manual and School Board policies and ensure compliance with Board rules and applicable federal and state laws and regulations.
• Facilitates professional development on the District Administrators Manual.
• Serves as liaison with neighborhood planning groups and other community organizations interested in school planning and development
• Within the scope of the SC Charter School regulations serves as the liaison and provides oversight to district sponsored charter schools.
• Serves as the liaison with foreign exchange student organizations.
• Performs other duties as may be assigned.

JOB SPECIFICATIONS

EDUCATION and/or EXPERIENCE:

Masters Degree required with a concentration in school administration and administrative certification. Minimum of three years of experience in school administration and/or district leadership. Must have demonstrated skills in leadership organization administration and public relations.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

CERTIFICATES LICENSES REGISTRATIONS:

Valid South Carolina Teaching License in one of the following areas:

Elementary Principal (Tier 1 or Tier 2)

Elementary Supervisor

Secondary Principal (Tier 1 or Tier 2)

Secondary Supervisor

Superintendent

SUPERVISORY RESPONSIBILITIES:

Supervises department of Administration staff as assigned. Responsibilities include interviewing hiring and training employees; planning assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws.

LANGUAGE SKILLS:

Ability to read analyze and interpret professional journals technical procedures financial reports instructional manuals and legal documents. Ability to respond to common inquiries or complaints from customers regulatory agencies or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to administrators public groups/community and board of education.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as probability and statistical inference and in the display and interpretation of assessment data. Ability to apply basic concepts of statistical analysis fractions percentages ratios and proportions to practical situations.

REASONING ABILITY:

Ability to interpret and apply common sense understanding in carrying out instructions furnished in written oral diagram or schedule form. Ability to analyze information and use logic to address work related issues and problems. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to quickly assess employee departmental and administrative needs and provide timely feedback.

OTHER SKILLS and ABILITIES:

Ability to perform duties with awareness of all district requirements and Board of Education policies.

Ability to apply knowledge of current research and theory in specific field. Ability to establish and maintain effective working relationships with students parents and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to organize and implement a flexible work schedule in order to meet reporting deadlines. Ability to self-monitor and manage multiple tasks while working individually and with members of a group. Ability to submit all requested reports and documentation in a timely manner and in accordance to scheduled deadlines. The position requires meeting deadlines and interacting with teachers administrators parents and community members. Some extended hours and multiple demands from several people are frequently required of the employee.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee will occasionally lift and/or move up to 50 pounds such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials.

While performing the duties of this job the employee is regularly required to sit stand walk talk listen and/or reach with hands and arms. Specific vision abilities required by this job include close vision distance vision Frequently driving or the ability is performed while meeting the demands of this job. Occasionally yet essential to this position the individual must meet deadlines with severe time constraints interacting with the public and other workers. Occasionally the position requires the employee to work irregular or extended hours direct responsibility for the safety well-being or work output of other people and meet multiple demands from several people.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment with limited exposure to environmental conditions. The noise level in this environment is usually quiet.

TERMS OF EMPLOYMENT:

12 months

Director II Pay Scale

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

EVALUATION:

Performance of this job evaluated annually according to Board Policy.

DISCLAIMER STATEMENT:

The information contained in this job-description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Updated 2024

Required Experience:

Director