Food & Beverage Office Administrative Assistant - The Little Nell

Position Summary 
The Food & Beverage Office Administrative Assistant handles daily administrative duties for the Food & Beverage office at The Little Nell.  This position oversees daily office operations and assists with training reservationists operational support and ensures effective and consistent communication between all restaurant management within the Food & Beverage outlets within the hotel. This position reports to the Assistant Director of Food & Beverage.

Job Posting Deadline
Applications for this position will be accepted until June 15 2025.

Essential Job Functions/Key Job Responsibilities
    Communicate daily with the Assistant Director of F&B and all urgent requests or issues are brought to light immediately and F&B department heads on operational needs
    Maintains a rolling 90-day calendar of important due dates hotel closures restaurant activities and operating hours 
    Assists in the maintenance of financials via the Check Book
    Answers phones transfers to appropriate extension or takes messages handles guest or vendor requests when appropriate 
    Types all correspondence for the department including daily reader board menus letters memos 
    Orders office supplies based on par levels and special needs 
    Manages mail for Assistant Director of F&B including sorting daily in box and out box handling samples and returns mail lists and all other mail related duties
    Reviews invoices for approval
    Takes and distributes weekly divisional meeting minutes
    Maintains office equipment and arranges maintenance requests as needed
    Maintain files for division managers including preparing PAFs for approval
    Assist in sourcing products for the department as needed 
    Run errands off property as requested by the Director or Assistant Director of F&B
    Other duties as assigned

Qualifications :

Education & Experience Requirements
    Bachelors degree preferred
    1 year of Food and Beverage operational experience preferred
    Notary Preferred

Knowledge Skills & Abilities
    Proficient knowledge with all emergency procedures act responsibly and in accordance with policies and procedures in the event of an emergency
    Proficient knowledge in Microsoft Office Suite
    Respond and communicate to specified departments in event of fire alarm activation
    Ability to report to shift on time
    Ability to comply with all policies and procedures for PBX Department
    Knowledge of hotel fire and safety procedures. Be able to carry out alarm procedures on fire panel in PBX office and assist in emergency and security procedures as directed by management
    Complete tasks and projects delegated by your manager and assist other departments as business volumes and staff levels demand
    Ability to manage multiple priorities and projects simultaneously without sacrificing quality
    Skilled in managing relationships with both internal and external stakeholders
    Ability to develop strong working relationship with those contacted in the course of work

Additional Information :

Work Environment & Physical Demands
    Ability to stand type and sit at desk/computer for most of the work shift executing repetitive movements
    No adverse or hazardous conditions
    Not required but preferred to be able to occasionally lift push or pull 25 lbs. individually or with assistance 

Benefits 
This position is categorized as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.  
    Health Dental and Vision Insurance Programs
    Flexible Spending Account Programs
    Life Insurance Programs
    Paid Time Off Programs
    Paid Leave Programs
    401(k) Savings Plan
    Employee Ski Pass and Dependent Ski Passes 
    Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One Aspen Snowmass Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process please contact Human Resources at .         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One inclusion equity and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience we embrace and celebrate the unique experiences perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected valued and empowered and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

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