Administration Officers
Administration Officers
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Job Description
Are you a motivated organised individual with strong IT skills including Microsoft Outlook Word and Excel We have a number of exciting and challenging roles available across the organisation in both Personal Assistant and Administration roles.
Successful candidates may be posted in any of the Transport Scotland Directorates supporting colleagues to deliver a variety of services both for the wider organisation and for the people of Scotland.
Our personal assistant roles will provide dedicated support to senior leaders in Transport Scotlandensuring that their diary actions and deadlines are prioritised co-ordinated and managed. Other roles are likely to entail administrative support to a larger team supporting particular functions and/or remits. All roles will require the post holders to have strong attention to detail excellent IT skills and be adaptable to change.
Transport Scotland have two positions available immediately but we will hold a reserve list of candidates for 12 months in order to fill any future A4 positions that may become available. Offers will be made in merit order and successful candidates will be given more details about their specific roles at the time of offer.
Responsibilities
- Proactive diary and inbox management and travel booking.
- Organising and preparing meetings and events prioritising tasks and coordinating activity.
- Ensuring efficient back of house services working across enabling functions.
- Providing efficient effective and proactive support to a Director/team.
- Mailbox management issuing responses to colleagues stakeholders or members of the public.
- Limited roles may have line management responsibility.
- Assist with the management and maintenance of accurate records which may include manual input of data.
- Other Ad hoc duties such as minute taking paying invoices creating meeting agendas and drafting other notes and responses as needed.
Responsibilities
Success Profile
Technical / Professional Skills:
- Adaptability to Change (A)
- Data and Insight (A)
Behaviours:
- Communicating and Influencing - Level 1
- Managing a Quality Service - Level 1
- Working Together - Level 1
- Delivering at Pace - Level 1
In the event of a large number of applications being received an initial sift will be held on the Lead Behaviour Communicating & Influencing.
Candidates who pass the initial sift will be progressed to a full sift where the remaining criteria and CV will be assessed with the successful candidates being invited to interview.
You can find out more about Success Profiles Behaviours here:Behaviour levels - Success profiles: candidate guide -
How to apply
Qualifications
Our staff are part of theUK Civil Service working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more aboutwhat we offer.
As part of the UK Civil Service we uphold theCivil Service Nationality Rules.
Working Pattern
Our standard hours are 35 hours per week. We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for please contact us.
Location
This post is based inGlasgow with hybrid working in line with current Transport Scotland policies. You will be expected to be office based twice per week pro rata.
Equality Statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Find out more about our commitment todiversityand how we offer and supportrecruitment adjustmentsfor anyone who needs them.
Further information
Find out more about our organisation what we offer staff members and how to apply on ourCareers Website.
Required Experience:
Unclear Seniority
Employment Type
Full Time
