Finance & Administration Manager
Finance & Administration Manager
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Job Description
Why join CMHA Kenora
We are a team committed to our vision of mental health support for all. We offer an inclusive innovative and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth safety and well-being of employees and offers:
Healthcare of Ontario Pension Plan (HOOPP)
Comprehensive Health Benefits
o Employee & Family Assistance Program
Paid Vacation Days
Learning & professional development opportunities
Deadline to apply: September 23rd 2025
Finance & Administration Manager
Administration
Employer: CMHA Kenora Branch
Job Title: Finance & Administration Manager
Work Location: CMHA Kenora Main Office
Employment Status: Full-Time Permanent
For more information please visit
Overview:
Reporting to the Chief Executive Officer of CMHA Kenora Branch Finance and Administration Manager is responsible for managing the Branchs daily financial and business functions and supporting the CEO with overseeing the organizations strategic plan.
The Finance and Administration Manager is responsible for maintaining the Branchs stability and reputation by ensuring high standards of professional conduct and quality of care adhering to legislative requirements policies and procedures funding body criteria and professional and Branch standards.
Qualifications:
Post-secondary education in an applied business program or Secondary School diploma with extensive experience in finance and office administration. CPA (Chartered Professional Accountant) Designation would be considered an asset Applied knowledge of reporting systems payroll preparation and administration budget preparation project management accounting information technology insurance and risk management and overseeing property
Applied knowledge of Ontario Health MOHLTC and Health Data Branches
Ability to set clear direction/vision for the organization and gain staff board and stakeholder support to drive the organization to the next level in partnership with the CEO
Visionary transformational leader with the ability to drive technological advancements and growth and challenge and move the organization forward. The successful candidate should be able to identify opportunities for improvement and explore innovative approaches to secure funding
Connected with a strong understanding of the challenges and opportunities in mental health and addictions. Strategic and tactical with strong operational acumen and political acuity to navigate and lead current and future changes (Ontario Health MOHLTC etc.)
Valid Drivers License is required
Duties:
FINANCIAL MANAGEMENT
Working in partnership with the CEO to manage the organizations annual budget and oversee the organizations accounting operations budgeting operations and funding partnerships
Ensuring compliance with legislation with respect to financial accountability. Responsible for the stewardship of the Branchs funds and assets health and safety and employment standards.
Managing the branchs payroll AP/AR and financial reporting for the organization
Developing reviewing and implementing financial management policies/procedures for CMHA Kenora Branch
Establishing appropriate financial management and forecasting systems procedures and key practices to ensure financial management accountability in accordance with standards of accounting for not-for-profits
Developing and coordinating mechanisms that are consistent with best practices in the field by evaluating monitoring reporting and participating in projects and reports
Ensuring adequate processes and systems are in place to collect financial statistical and clinical data to the extent needed so the branch can make well-informed decisions and to meet the reporting requirements as required by funders and legislation and to meet professional standards
Facilitating and coordinating with annual financial audits and/or auditors preparing financial and statistical reports in a timely fashion for the Board of Directors and funding bodies (Ontario Health MOHLTC etc.)
Managing the preparation of new and existing funding applications for the Branch
Attending Board meetings as required advising and guiding the Board on Branch financial operations
Recommending and directing investments for extended health benefits insurance and financial operations
Collecting and Reconciling revenue income for Kenora Supportive Housing Program and Safe program
Ensuring adequate equipment is on hand to meet the daily operational needs of the facilities staff and programs and manage all inventory and capital assets
ADMINISTRATION MANAGEMENT
Ensuring that the Branchs staffing resources and employee management practices are aligned with the strategic directions Mission Vision and Values of the organization
Accomplishing team results by communicating job expectations and establishing annual goals objectives and mechanisms for performance management including performance appraisals and feedback procedures
Ensuring adherence to all policies and procedures for the Canadian Mental Health Association Kenora Branch
Assurance of confidentiality of all personnel client and organizational records and information
Supervising and scheduling staff work hours to assure appropriate coverage; assigning and monitoring work; gathering resources; implementing productivity standards
Coordinating travel requirements and reconciliation for staff members attending workshops conferences training
STRATEGIC PLANNING AND INNOVATION
Collaborating with the CEO to develop and monitor the organizations operational plans and policies
Improving the quality of care of individuals served by participating in various internal and external committees advising and guiding the committee on branch operations developing and presenting reports and making recommendations to support committees in their role
Identifying and recording risks in Branchs Risk Management Plan and reviewing and ensuring that risk management policies/procedures are in place and being monitored throughout the organization
Participating on specific Committees tasks or work groups as assigned by the Chief Executive Officer
Advocating and supporting an environment which avoids prevents and corrects all activities or actions which may result in an adverse outcome in the delivery of mental health services by ensuring adherence to Workplace Health and Safety Regulations and Policies Infection control guidelines WHIMIS and Safe Work Procedures; including but not limited to Fire Disaster and Evacuation Plans
OTHER
Responsible for self-care
Other Duties as directed
How to Apply:
Please submit your cover letter and resume to:
The Canadian Mental Health Association Kenora Branch welcomes and encourages applications from people with disabilities.
Accommodations are available on request for candidates taking part in all aspects of the selection process.
Required Experience:
Manager
Employment Type
Full-Time
