Executive Assistant
Executive Assistant
Posted on :
27-05-2025
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1 Vacancy
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Job Description
Our Client
Proudly Canadian-owned and operated this intimate apparel business set out to create the most comfortable functional and sustainably produced products available on the market and if you ask their more than 80 (and growing! retail stockists nationwide they ll tell you that they have absolutely succeeded! Their outstanding quality and comfort aside this business has also worked hard to develop an inclusive size chart ranging from XXS 4XL ensuring that nearly all body types can experience their life-changing undergarments.
Whats in it for You
The Opportunity
The Executive Assistant (EA) to the CEO/Owner of this small but scaling intimate apparel company will play a crucial role in supporting the CEO s daily operations enhancing productivity and ensuring the overall efficiency of the business. This position not only supports the CEO in their professional endeavours but also helps to maintain a balance in their personal life requiring a blend of organizational skills interpersonal communication and an understanding of the intricacies of small business operations.
As the ideal candidate you thrive in a dynamic fast-paced environment as a proactive resourceful and adaptable member of a growing team. You will possess a blend of administrative expertise project management skills and emotional intelligence that will drive you to succeed in this multifaceted position and directly contribute to the growth and overall efficiency of the organization.
This position is based full-time on-site at our Clients Head Office in Calgary AB. As such please note that we are only open to considering candidates who presently reside in the Greater Calgary Area and are legally entitled to work in Canada.
Required Experience and Qualifications
Responsibilities of the Position*
ADMINISTRATIVE SUPPORT
Sound exciting
Proudly Canadian-owned and operated this intimate apparel business set out to create the most comfortable functional and sustainably produced products available on the market and if you ask their more than 80 (and growing! retail stockists nationwide they ll tell you that they have absolutely succeeded! Their outstanding quality and comfort aside this business has also worked hard to develop an inclusive size chart ranging from XXS 4XL ensuring that nearly all body types can experience their life-changing undergarments.
Whats in it for You
- Competitive Base Salary of $55k - $65k depending on experience
- Healthcare spending account
- Any and all overtime can be banked and taken as paid vacation at a later date
- 3 weeks of Paid Vacation
- Opportunity to join a truly inclusive tight-knit team where collaboration and kindness are core values.
- Giving back is a foundational part of this company s culture and they walk the talk as a team strengthening their connection with one another and the surrounding community through various charity initiatives
- Transit-accessible warehouse/office with a full kitchen and gym for use free of charge
- Generous Employee Discount Program including FREE products for you 50 off for family and 30 off for friends
The Opportunity
The Executive Assistant (EA) to the CEO/Owner of this small but scaling intimate apparel company will play a crucial role in supporting the CEO s daily operations enhancing productivity and ensuring the overall efficiency of the business. This position not only supports the CEO in their professional endeavours but also helps to maintain a balance in their personal life requiring a blend of organizational skills interpersonal communication and an understanding of the intricacies of small business operations.
As the ideal candidate you thrive in a dynamic fast-paced environment as a proactive resourceful and adaptable member of a growing team. You will possess a blend of administrative expertise project management skills and emotional intelligence that will drive you to succeed in this multifaceted position and directly contribute to the growth and overall efficiency of the organization.
This position is based full-time on-site at our Clients Head Office in Calgary AB. As such please note that we are only open to considering candidates who presently reside in the Greater Calgary Area and are legally entitled to work in Canada.
Required Experience and Qualifications
- 5 years of experience working as an Executive Assistant to a CEO or comparable-level executive.
- A Bachelors Degree in Administration or a similar field is strongly preferred. However a combination of relevant experience and education may be considered.
- Technically proficient with expertise in Microsoft Office Suite (Word Excel Powerpoint) Google Docs calendar management tools (Calendly) and project management tools (Slack Todoist and Notion)
- Strong verbal and written communication skills coupled with a professional collaborative demeanour.
- Exceptional time management and organizational skills with demonstrated ability to handle multiple priorities simultaneously.
- Strong problem-solving and critical thinking skills.
- Ability to anticipate the needs of the CEO and take proactive steps to ensure those needs are met.
- High level of discretion and confidentiality demonstrated through previous expertise in handling sensitive information.
- Highly adaptable with the ability to work a flexible schedule Monday through Friday.
Responsibilities of the Position*
ADMINISTRATIVE SUPPORT
- Calendar Management: Organize and maintain the CEO s calendar scheduling meetings prioritizing daily tasks and ensuring timely reminders for critical appointments.
- Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders managing correspondence via phone email and in-person communications.
- Documentation Management: Prepare edit and file documents reports and presentations ensuring that all materials are accurate and professionally presented.
- Meeting Coordination: Organize executive meetings including setting agendas distributing materials taking minutes and following up on action items to ensure accountability.
OPERATIONAL SUPPORT
- Project Management: Assist in managing various projects by tracking progress creating project timelines and ensuring deadlines are met.
- Data Analysis: Support the CEO by gathering and interpreting data to inform business decisions preparing reports that highlight key performance indicators and trends.
- HR Assistance: Support hiring efforts and onboarding of new staff as needed.
- Office Management: Ensure the office environment is organized stocked with necessary supplies and that office technology is functioning correctly.
PERSONAL ASSISTANCE
- Travel Arrangements: Coordinate travel itineraries including booking flights accommodations and ground transportation while managing any travel-related expenses.
- Personal Scheduling: Assist in scheduling personal appointments such as medical visits or family events balancing the CEO s personal and professional commitments.
- Home Office Management: Provide support for personal tasks that may include managing household services event planning or other personal errands that contribute to work-life balance.
- Confidentiality Maintenance: Handle sensitive personal and business information with the utmost discretion and confidentiality ensuring trust remains intact.
Sound exciting
Submit your application today - wed love to hear from you!
Employment Type
Full Time
Key Skills
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