Bookkeeper

Position Title: NDIS Bookkeeper / Accounts Receivable

Location: Remote

Type of Employment: Part/Full-Time

Salary Range: TBA

Job Summary:

We are seeking an exceptionally skilled and fast-learning Bookkeeper with AU experience and advanced proficiency in Xero and Excel to oversee the financial health of the business. This role requires daily reporting to the Director ensuring up-to-date financial insights issuing invoices daily and performing daily bank reconciliations. The ideal candidate must have the ability to digest information quickly follow instructions precisely and ask questions where clarification is needed to maintain accuracy and compliance.

Key Responsibilities:

1. Xero Accounting & Financial Record-Keeping

• Maintain accurate and real-time financial records in Xero
• Set up and reconcile bank feeds in Xero
• Ensure all transactions are recorded correctly and categorized
• Process journal entries when necessary
• Maintain and update the chart of accounts

2. Invoice & Accounts Receivable Management

• Issue invoices daily in Xero and ensure timely client billing
• Follow up on outstanding invoices persistently and professionally
• Implement and maintain an invoice-tracking system
• Send invoice reminders and escalate overdue payments where required
• Liaise with clients to resolve disputes and outstanding balances

3. Accounts Payable & Expense Management

• Record supplier invoices and process payments on time
• Manage payment approvals and scheduling efficiently
• Reconcile supplier statements with Xero records
• Maintain accurate records of business expenses
• Process staff reimbursements and ensure expense claims are handled correctly
• 4. Daily Bank & Invoice Reconciliations

• Perform daily bank reconciliations to maintain up-to-date records
• Ensure all transactions in Xero match bank statements accurately
• Investigate and resolve discrepancies promptly
• Reconcile Stripe PayPal or other third-party payment processors

5. Payroll Processing & Wages Management

• Process payroll and wages accurately through Xero
• Ensure compliance with payroll tax PAYG and superannuation obligations
• Reconcile payroll reports with financial records
• Ensure employee entitlements (leave overtime etc.) are correctly recorded
• Process superannuation payments and ensure compliance

6. Advanced Excel Reporting & Business Health Analysis

• Exceptional proficiency in Excel must be able to create and manage:
• Daily financial reports on revenue cash flow and expenses
• Dashboards and financial models for business insights
• Automated reporting systems to track business KPIs
• Conduct daily financial health checks and provide reports to the Director
• Monitor cash flow and flag any financial risks or anomalies
• Generate visual financial data reports for clear insights

7. NDIS & Compliance Support (if applicable)

• Track NDIS funding invoices and payments
• Ensure compliance with NDIS pricing and financial regulations
• Generate NDIS financial reports as required

8. Financial Reporting & Budgeting Support

• Generate daily weekly and monthly financial reports
• Provide cash flow forecasts and financial insights to management
• Assist with budget preparation and variance analysis
• Support tax and audit preparation with accurate records

9. BAS & Tax Compliance Assistance

• Prepare and lodge BAS (Business Activity Statements)
• Ensure compliance with ATO requirements
• Assist accountants with year-end tax preparation

10. General Administrative & Financial Support

• Follow instructions precisely and execute tasks with accuracy
• Ask questions when unsure to avoid errors
• Respond to financial queries from staff and management
• Maintain organized digital records of financial documents
• Liaise with external accountants and auditors as required
• Follow company policies and financial best practices

Qualifications and Requirements:

• 3 years of bookkeeping experience
• Experience in a mental health NDIS or healthcare organization (preferred)
• Ability to digest information quickly and implement it correctly
• Proactive approach must be comfortable asking questions when unsure
• Strong time management must be able to complete daily tasks without delay
• Fast Learner Must digest new processes quickly and implement them efficiently
• Ability to Follow Instructions & Ask Questions Must clarify uncertainties and ensure accuracy
• Proficiency in Xero Must have advanced experience
• Exceptional Excel Skills Must be able to create dashboards automated reports and data analysis
• Experience in Payroll Processing & Managing Wages
• Ability to Chase Invoices Strong communication & negotiation skills
• Bank Reconciliation & Invoice Matching Skills Must be performed daily
• Understanding of NDIS Financial Processes (preferred but not essential)
• Experience in BAS Preparation & Compliance

Benefits:

• Permanent Work from home
• Great team of smart people in a friendly and open culture
• Real responsibilities and challenges in a fast-evolving company
• 14 days annual leave credits

Submission Instructions:

• Email your application to or you can directly send your application here in OLJ.
• Attach your resume in PDF Format