Secretarial - Administrative Assistant -

This position serves the Executive Directors for Elementary Schools Zones 1 & 2.

Anticipated start date for this position is September 1 2025.

Salary Range - $98010 - $120479/yr

Hours per Day - 8.0

Days per Year -260

*Shift -7:30 am - 4:30 pm

IDENTIFYING INFORMATION

Job Title: Classification Level:

Administrative Secretary Level C

Reports to: Working Title:

Cabinet Level Administrators Administrative Assistant

SUMMARY OF ASSIGNMENT

Under general direction and supervision of the administrator provides executive level secretarial support. Utilizes standard office practices and procedures to ensure a professional front office. Researches issues and provides recommendations for decision-making including budget development labor relations and grievance processing. Coordinates completion of special projects or department specific tasks.

ESSENTIAL FUNCTIONS

• Serves as personal assistant and confidential secretary to the administrator. Composes and preparescorrespondence maintains files and records sorts and distributes mail maintains office supplies andequipment schedules appointments/meetings commitee work and maintains the administrators calendar.
• Researches provides input to and prepares confidential information related to collective bargaining strategy for the District grievance processing and investigative/disciplinary conferences. Takes notes at confidentialmeetings and prepares finished correspondence as directed.
• Monitors implementation of collective bargaining contract language reports issues and problems toadministrator and provides recommendations for change as necessary. May type bargaining agreements.
• Assists with budget preparation. Researches data and makes recommendations for additions or changes.Monitors department budget expenditures and encumbrances; coordinates changes and reconciles financialreports.
• Produces various reports as requested. Maintains and compiles data generates and reconciles reportssuch as budget purchasing year-end accreditation and schedules.
• Serves as office receptionist. Answers incoming telephone calls and greets visitors; responds to questionsor refers to appropriate person for answer. Tracks requests to ensure answer or information is received.
• Researches information for and coordinates completion of special projects with other District offices andoutside agencies.
• Completes travel arrangements including transportation hotel and itinerary.
• Ensures completion ofdepartment specific tasks as requested by the administrator.
• May supervise clerical staff person such aslobby receptionist providing staff development.
• Provides related functions as assigned.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

MINIMUM QUALIFICATIONS

Education and Experience

• High school diploma or equivalent and completion of an accreditedsecretary/administrative assistant course of study or two (2) years of college.
• Four (4) years of secretarial work experience.

OR

• Any combination of six years of education and/or progressively responsible professional experience in anoffice environment that would indicate likely success as an administrative secretary.

Required Knowledge Skills and Abilities

• Ability to operate various office machines including personal computer copier calculator and dictationequipment.
• Ability to work under pressure and maintain poise and diplomacy.
• Ability to establish and maintain effective working relationships with staff students if applicable and thepublic.
• Ability to compose correspondence with correct spelling punctuation grammar and English usage.
• Ability to maintain accurate files and records.
• Ability to maintain regular and punctual attendance.
• Ability to maintain confidentiality
• Ability occasionally to work extended hours.
• Knowledge of standard office practices.
• Willingness and ability to learn functions of the department.

Certification and Licenses

• None required.

Desirable Qualification

• Baccalaureate degree.

WORKING CONDITIONS

Work is performed in a normal office environment and requires ability to sit or stand for prolonged periods of time; normal use of fingers hands and arms; ability to occasionally work extended hours and coordinate own work with other offices in the District. This may required travel to other buildings or locations.

FLSA:Exempt AFFILIATION:Non-Represented

JOB CLASS:Secretarial WORK YEAR: 260 days

CONDITIONS OF EMPLOYMENT

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employees responsibility.) The fingerprint scan must be completed prior to the first day of employment.

INSURANCE BENEFITS

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical dental vision long term disability and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link information on available benefit options.

RETIREMENT AND DEFERRED COMPENSATION

Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information check on the link to theDepartment of Retirement Systems website.

Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Click on the linkhttps:// information on 457 plan (DCP) with the Department of Retirement Systems.

To enroll in an eligible 403(b) plan employees must consult with their own financial planner that is an approved vendor.

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Address correspondence to one of the following individuals who have been designated to handle questions and complaints of alleged discrimination at Clover Park School District 10903 Gravelly Lake Dr. SW Lakewood WA 98499-1341: Title IX Coordinator Greg Davis Executive Director for Student Services Section 504/ADA CoordinatorGreg Davis Executive Director for Student Services Civil Rights Compliance Coordinator Greg Davis Executive Director for Student Services