Workforce & Admin Services Manager
Workforce & Admin Services Manager
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$ 7039 - 9385
1 Vacancy
Job Description
The salary for this position is: $7039 - $9385 monthly.
Thurston County Public Health & Social Services (PHSS) is recruiting for a Workforce & Administrative Services Managerfor our Administrative Services Division.
As the Workforce & Administrative Services Manager you will be a key member of the Department Executive Team responsible for mentoring and guiding the Workforce and Administrative/Vital Records teams. You will serve as a trusted liaison to county Human Resources Central Services and IT ensuring our departments people systems and spaces are successfully aligned with county policies while providing expertise and guidance on all matters human and personnel related. In this influential role you will provide strategic guidance and support to leadership develop and implement efficient workflow processes and systems and harness data to optimize performance and make informed department-wide process decisions. This is an exciting role where your leadership and expertise will make a lasting impact on the team and throughout the department.
Essential functions may include but are not limited to the following:
- Act as a liaison with county Human Resources in resolving matters regarding employee relations performance interpersonal skills labor relations risk management classifications compensation leave (FMLA FML PFML etc.) and other HR issues ensuring that they are addressed timely and appropriately within federal state and county rules
- Manage the day-to-day administrative support of the department of 165 employees while guiding and mentoring assigned Workforce and Administrative/Vital Records team staff
- Responsible for leading the department Champion Circle ensuring that department policies and procedures are developed maintained and aligned with county policies
- Provide workforce development oversight related to training opportunities performance evaluations and other workforce development initiatives and policies
- Work with county Central Services and Information Technology departments to plan and coordinate requests for facilities and technology needs and services for the department and staff
- Manage respond to and coordinate all public records requests for the department
- Perform other work as required or assigned including but not limited to a 24/7 response during public health emergency situations and disease outbreak investigations
To view the full job classification click here:Administrative Services Manager
WORKING CONDITIONS:
- Work Environment - Quiet office setting in Olympia Washington
- Schedule - Monday Friday 8:00am 5:00pm with the potential option of alternative or compressed schedules and/or remote working
- Travel Requirements - Occasional travel may be required to attend meetings or trainings
- Customer Interactions - Daily interactions with Thurston County staff and the public
WHO WE ARE:
Public Health and Social Services (PHSS) is Thurston Countys local health jurisdiction and human services department and is responsible for protecting the health and promoting the well-being of all people who live work and play in Thurston County. We value diversity and strive to foster a sense of belonging honoring the unique experiences cultures skills backgrounds identities and perspectives of our employees and community. As an agency actively working to address health equity we aspire for everyone to have the opportunity to attain their highest level of health regardless of their individual circumstances.
Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized appreciated and responded to in ways that fully develop and utilize each persons talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures lifestyles backgrounds and perspectives who are committed to our vision and core values.Thurston County Racial Equity and Inclusion Webpage
WHAT WE OFFER OUR EMPLOYEES:
- Work-Life Balance: We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle.
- Plan For Your Future: As a member of our team you will enjoy great employee benefits including a retirement plan pre-tax savings accounts as well as comprehensive health care and dental/vision care for you and your family. Please visitThurston County Employee Benefit Plansfor more information.
- Paid Leave:Full-time regular employees earn paid vacation in addition to paidholidays.
- Robust Training Program:Employees are encouraged to attend County paid training to help them further their career learn new skill sets and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
- Flexible Work Schedules:Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
- Deferred Compensation:The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
- Flexible Spending Account (FSA):Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
- Public Service Loan Forgiveness:This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans to get their student loans repaid.Public Service Loan Forgiveness Program
Why youll love it here: Thurston County is located between Seattle and Portland in Western Washingtons South Puget Sound Region. Perched in between the mountains and the ocean the area boasts the perfect blend of year-round outdoor activities including boating hiking skiing and more. The region is also home to the state capitol city of Olympia known for its many restaurants microbreweries coffee shops farmers markets kids activities history and art events. Discover more about life in Thurston County at.
Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position and meet the minimum qualifications we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.
QUALIFICATIONS:
- A Bachelors degree in public administration business administration management or similar related field. Additional related experience may be substituted for education on a year for year basis.
- Five years of experience in a position equal in responsibility demonstrating successful management capabilities including at least two years previous supervisory experience and budget management. Previous related experience working in a similar office environment would be preferred.
- Must have the ability to proficiently utilize a personal computer and appropriate software to successfully perform essential functions of the position.
- Depending upon assigned department incumbent may be required to pass a drug screen and background investigation.
DESIRED SKILLS:
- Masters degree in human resources or similar related field
- Highly experienced in Human Resources related matters such as discipline recognition training and employee relations
- Demonstrated ability to develop and implement goals objectives policies and priorities related to employee and administrative programs
Respect and Organizational Culture
- Create an environment where employees and partners can safely express needs or concerns and where employees can make and correct mistakes
- Effectively interact with sensitivity while working with persons from diverse cultural socioeconomic educational racial ethnic and professional backgrounds and persons of all ages gender identities sexual orientations and lifestyles
- Thrive in a fast-paced robust organization maintaining a positive work environment
Communication
- Serve the public in a timely complete accurate and professional manner while ensuring that written and verbal communication is clearly understood by others
- Maintain cultural competency to support diverse perspectives in developing implementing and evaluating policies programs and services that affect the health of the community
- Strong oral communication for networking and interpersonal relationships
- Excellent written communication including the ability to craft correspondence reports and articles or web postings with minimal grammatical and syntax errors
Leadership:
- Supervise motivate and develop employees and team to become more productive and effective in achieving desired goals and career growth while encouraging employee critical reflection; able to give direction without conflict
- Show fairness and impartiality in interactions; is interested in employee welfare elicits staff input where feasible; respond to staff suggestions and complaints in a sincere sensitive and timely manner
Goal Setting and Accomplishment
- Use strategic thinking and planning for goal setting and evaluation
- Effectively plan organize and manage competing priorities and challenges under pressure
- Create a sense of mission by articulating and modeling confidentiality professional values and ethics with honesty and integrity
- Operate with a high degree of flexibility initiative attention to detail and commitment
- Delegate and use persuasion and negotiating skills for shared responsibility and acceptance of change
OTHER RELATED RECRUITMENT INFORMATION:
Questions about this recruitment Please contact the hiring team at:or
This position is:
- Not represented by a union
- Eligible for benefits
- Not eligible for overtime under the Fair Labor Standards Act (FLSA)
Items requested for consideration:
- Application
- Resume
- Letter of interest
- Please Note:The candidate selected for this position isrequiredto show proof of the following immunizations by their agreed upon start date:
- Measles/mumps/rubella (MMR)
- Tetanus diphtheria and pertussis (Tdap/TD)
Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.
THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment services and activities which is free from restriction based on race sex marital status color creed or religion national origin age sexual orientation including gender expression or identity pregnancy status as an honorably discharged veteran or military status genetic information or the presence of any sensory mental or physical disability unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston Countys Human Resources at . Those who are deaf deaf-blind hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-) to connect with Washington Relay.
Required Experience:
Manager
Employment Type
Full-Time
