Administrative Coordinator
Administrative Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 32000 - 34000
1 Vacancy
Job Description
Position Details
University of Colorado Denver
Official Title: Business Services Professional
Working Title: Administrative Coordinator
FTE: Part-Time 50% (0.50 FTE) Hybrid
Salary Range: $32000 $34000
Position #Requisition #36930
Join the University of Colorado Denver
About the University of Colorado - Denver
Millions of moments start at CU Denver a place where innovation research and learning meet in the heart of a global city. Were the states premier public urban research university with more than 100 in-demand top ranked bachelors masters and doctoral degree programs. We partner with diverse learnersat any stage of their life and careerfor transformative educational experiences. Across seven schools and colleges our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the states largest university system CU Denver is a major contributor to the Colorado economy with 2000 employees and an annual economic impact of $800 million. To learn more about how CU Denver helps learners meet their moment visit .
Job Description
* Applications are accepted electronically ONLY at *
This 50% University Staff position responsible for providing administrative support to the CU Denver Faculty Assembly (FA) and the CU Denver Association of Lecturers and Instructors (UCDALI). The candidate must possess strong project management communications website management and event planning skills along with effective analysis and problem-solving abilities. The role also demands the ability to multitask under pressure handling complex and concurrent tasks and meeting deadlines. The ideal candidate must demonstrate an interest in and basic knowledge of the needs of diverse faculty as well as some familiarity with major current issues in higher education.
Administrative Coordinator:
What you will do:
Meeting and Website Support
Coordinate and serve as the primary point of contact for the Denver Faculty Assembly and UCDALI.
Plan and manage meetings including scheduling securing meeting space arranging for food delivery and supporting faculty requests for meeting accommodations (e.g. remote access dietary restrictions etc.).
Maintain accurate membership lists updating addresses emails and affiliations as needed.
Facilitate the distribution and tracking of policies for review between the two faculty shared governance groups their committees and the administration.
Prepare and organize meeting materials and ensure their timely dissemination.
Arrange for guest speakers to attend FA and UCDALI meetings.
Develop and maintain websites updating content and formatting as necessary to post agendas minutes meeting times and locations special events and other information.
Coordinate the development and distribution of newsletters.
Maintain faculty email lists relevant to FA and UCDALI constituencies and assist with email communications.
Procurement and Budget
Manage general office administration and operations.
Process expense reports for procurement card office purchases and travel expenses.
Process invoices official function forms reimbursements to individuals and purchase requisitions.
Responsible for budget management reconciling accounts monthly to ensure accurate and appropriate spending.
Monitor the budgets of FA and UCDALI and provide summary reports to the FA Chair and UCDALI President.
Support FA Chair and UCDALI President in the drafting of annual budget requests for submission to the administration.
Order process and approve requests for office supplies applications equipment orders and equipment maintenance.
Other Responsibilities:
Help with the projects assigned by the FA Chair and UCDALI President.
Qualifications you already possess (Minimum Qualifications)
Applicants must meet minimum qualifications at the time of hire.
Bachelors degree from an accredited college or university.
One (1) year of experience in business administration payroll or other related fields.
Preferred Qualification to possess (Preferred Qualifications)
Proficiency in Microsoft Outlook Word Excel Power Point Teams and Publisher.
Professional experience in a higher education setting.
Three years of experience in an administrative marketing/communication or project management role.
Experience with procurement reimbursements and/or processing expense reports.
Experience in Concur and Sitefinity.
Knowledge Skills and Abilities
Strong attention to detail.
Strong communication skills and the ability to work effectively with a diverse audience.
Strong organizational skills.
Ability to prioritize work and manage time effectively.
Ability to work with limited supervision.
Ability to follow through and meet established deadlines.
Effective written and verbal communication skills to interact with all levels of faculty administration staff and students.
Ability to manage complex sensitive and confidential information.
Knowledge of university policies and procedures and ability to apply them.
Ability to collaborate with other department staff to promote a productive work environment.
Conditions of Employment
- This position follows a hybrid work structure where employees can work remotely or from the office as needed based on demands of specific tasks or personal work preferences. Working for the office is encouraged when working on tasks that require a high degree of collaboration and required on occasional in-person meeting days for Faculty Assembly and UCDALI.
Mental Physical and/or Environmental Requirements
- The ability to sit for extended periods stand and walk occasionally reach with hands and arms use hands to manipulate a keyboard and mouse and have good near vision for computer work;often requiring minimal lifting but may involve bending or reaching to retrieve items from shelves or drawers.
CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.
The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .
Employment Sponsorship
Please be advised that this position is not eligible now or in the future for visa sponsorship.
Compensation and Benefits
The salary range (or hiring range) for this position has been established at $32000 $34000.
The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training.
The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave health plans and retirement contributions that add to your bottom line.
Benefits: Compensation Calculator: Deadline
Applications will be accepted until the position is filled. Preference will be given to complete applications received by June 13 2025. Those who do not apply by this date may or may not be considered.
Required Application Materials:
To apply please visit: and attach:
A cover letter which specifically addresses the job requirements and outlines qualifications
A current CV/resume
- List of three references (we will notify you prior to contacting both on and off-list references)
Questions should be directed to Tyler Keyworth
Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational clinical research and employment environment. All prospective employees and current employees must therefore consent to and pass background checks prior to any final appointment/employment.
Required Experience:
IC
Employment Type
Part-Time
